[R.]esidence [H.]all [A.]ssociation

Constitution of the Rose-Hulman Residence Hall Association

  • Mission:

    • The mission of Rose-Hulman's Residence Hall association (RHA) is "to promote and improve the residence hall community."
  • Purpose:

    • The purpose of the Residence Hall Association (RHA) is to achieve the following:
      • To improve the quality of residence hall life and improve the hall environment by providing means for responding to student interests, needs, and concerns.
      • To develop a stronger residence hall system.
      • To provide diverse leadership experiences to students.
      • To encourage social activities in the halls and on campus.
  • Membership:

    • All students of Rose-Hulman Institute of Technology who pay the residence hall activities fee are automatically general members of RHA. An active member is a general member who attends at least five of the meetings during the academic year. Any member who maintained an active membership status for the past academic year will be considered an active member during the first 5 weeks of Fall Quarter, solely for voting purposes.

Operations:

    • RHA shall meet each week with the exception of tenth week and finals week to discuss relevant issues. The president may, as needed, call additional meetings and cancel weekly meetings. Decisions shall be made by a simple majority of members (not necessarily active) in attendance unless otherwise stated in this constitution.
    • The purpose of the General Assembly Meeting shall be for brainstorming and the passing of new proposals and to inform the student body of RHA events.
    • Meetings shall proceed as follows:
      1. Before the meeting, an agenda will be available to attendees.
      2. Call to order by president, financial update by vice president.
      3. Recess, during which committees meet and discuss pertinent ideas.
      4. President re-calls meeting to order.
      5. Reports by committee chairs.
      6. Proposals by committee chairs and other members are voted upon.
      7. Other business is considered at the discretion of the president (nominations to office, etc.).
  • Reimbursement:

    • Any person who has spent money approved at an RHA meeting may request reimbursement. After getting money approved, the vice president may require that the person specify details of the expenditure. After the money has been spent, a receipt for the purchase shall be brought to the VP in person. The vice president may require additional information about the receipt. A receipt not meeting the requirements for reimbursement will be discarded. The vice president is required to reimburse expenditures for proposals that have been accepted by RHA. The faculty advisor may refuse to authorize a reimbursement. Floor money is discussed below.
  • Floor Money:

    • Floor Money will function as follows:
      • For each floor at RHA, two representatives are required per RA on the floor at each meeting.
      • For each meeting attended the following amount of money will be added to the floor money balance: s*1.5^(n)-s*1.5^(n- 1) Where  s is defined such that if a floor attends each meeting during the year, that floor will earn $10 per person on the floor.  n = number of meetings during the active quarter that the floor quota has been met
      • Unspent Floor money from previous quarters may still be spent during following quarters.
      • Floor money earned from other sources (such as Blood Drive, Greatest Floor, etc) may be spent at any time after it is earned.
      • Floor money may be spent without explicit RHA approval; if a floor wishes to be reimbursed with floor money, they must bring a receipt to the vice president with a description of the charge. The vice president may refuse to reimburse expenditures which conflict with RHA's policies, and the advisor may overrule the vice president's decision.
      • Any Floor Money that is unspent at the end of the academic year is allocated to the summer Residence Halls in which Rose-Hulman students are living and may be spent at the discretion of the summer resident assistant. All RHA rules still apply to any money spent during the summer months. In the absence of the vice president, the RHA advisor shall save any receipts from the summer to be reimbursed at the beginning of the following year. All floor money remaining after the summer is returned to RHA.
  • Campus Improvement Money:

    • The executive board may set aside money at the beginning of the academic year for improvements to the residence halls.
  • General Proposals:

    • Any student who wishes to spend RHA's funds on an activity must submit a proposal to the president in a format acceptable to the president. At the general meeting, the proposal will be presented and voted upon by the General Assembly.
    • The following activities will NOT be funded by General Proposals:
      • Alcohol
      • Illegal Activities
      • Souvenirs/Personal Items
      • Gas
    • General proposals must be open to the entire campus and may include things such as cookouts, community service events, etc. A PowerPoint slide with the requested information must be submitted to the executive board by a time decided by the acting executive board at the beginning of their term.
  • Fun Funds:

    • Fun Funds are designed to enable students to experience the world around them and are meant to complement, not replace, Floor Money. Some examples include (but are not limited to) admission fees, training fees, parking fees, etc. Fun Funds will function as follows:
    • There are three general categories of activities:
      • Service Activities
      • Educational Activities
      • Floor Bonding Activities
    • The following activities will NOT be funded by the Fun Funds:
      • Alcohol
      • Illegal Activities
      • Souvenirs/Personal Items
      • Gas
      • Food (with the exception of service events.
    • Fun Funds may be used by floors, halls, or groups of halls, and must be open to at least the entire floor that is proposing the funds.
    • Any questions or concerns should be brought to the attention of the executive board. Exceptions may be made at the discretion of the RHA advisor.

Officers and Committees:

  • All officers shall

    • Have a quarter and cumulative GPA of 2.0 or greater throughout their terms.
    • Be active members of RHA.
    • Have lived on campus from the beginning of the academic year in which they are running for office, and must live on campus during their term. An exception to the residency requirement may be made by a 2/3 vote of confidence of active members.
  • Officer Duties:

    • The president shall:
      • Preside over weekly meetings.
      • Act as official representative of RHA.
      • Form committees to facilitate the smooth operation of the group.
      • Form standing committees as necessary to promote the purpose of RHA.
    • The Vice President shall:
      • Maintain accurate, up-to-date financial records and present a report at each meeting.
      • Maintain a roster of active members.
      • Maintain a roster of floor attendance.
      • Pay all authorized bills acquired by RHA.
      • Preside over weekly meetings in absence of president.
    • The on campus chair shall:
      • Direct the showing of films during the year.
      • Coordinate contests for all students paying the residence hall activity fee.
      • Take care of on campus activities sponsored by RHA and not handled by Service Chair.
      • Obtain student feedback on campus/residence hall improvements
    • The service chair shall:
      • Help coordinate quarterly blood drives.
      • Coordinate all other service-related projects.
      • Help with hall educational and service programs.
    • The off campus chair shall:
      • Set up and coordinate any off campus activities not covered by other committees.
      • Help the on campus chair get prizes for contests.
    • The publicity chair shall:
      • Issue weekly meeting reminders.
      • Inform the student body of RHA events and activities.
      • Coordinate the design and purchase of RHA promotional items.
      • Be responsible (with the help of the NCC) for the webpage (updating it or appointing a webmaster)
    • The national communications coordinator shall:
      • Organize trips to state, regional, and/or national conferences.
      • Maintain lines of communication with related organizations.
      • Prepare bids and other materials needed for state, regional, or national conferences
      • OTMs (Of The Month) Awards
        • Select and submit to GLACURH
        • Send out monthly to RAs
      • Attend Fall Business Meeting, No Frills, and other RHA business meetings
    • The Residence Hall Association advisor shall:
      • Be an on campus residence life professional
      • Provide year-to-year continuity, guidance, and ideas for RHA
      • Have the power to veto decisions that are not in the best interest of the institute.
      • Have ultimate authority over the funds of RHA.
  • Elections:

    • Election of officers shall take place during the last three weeks of winter quarter. Nominations must be made at least one week in advance of election. Active members will be notified of the election at least one week in advance.
    • Officers shall be elected in the following order; president, vice president, on campus, service, off campus, publicity, and NCC.
    • For each office, candidates will be allowed to give a short speech. Next, members can ask questions of the candidates. Then all candidates will leave the room for discussion by all members and voting by active members.
    • If there are more than two candidates for an office, the top two candidates from a first round of voting shall be voted on again. Officers are elected by simple majority of active members in attendance. If a tie should be reached, a vote shall be taken again. Should a tie be reached again, another vote shall be taken at the following meeting. Candidates not winning for one position may "trickle down" to no more than two other offices.
  • Installation of officers:

    • The elected president shall take office by the meeting immediately following elections. If the president previously held an office, the person elected to fill that position shall also take office immediately. All other officers shall assume their positions by the following meeting and will be appropriately transitioned by their preceding executive member.
  • Vacancy of Office:

    • A vacant office shall be filled by an appointment by the president with strong consideration of the recommendations of other executive board members. In case of the vacancy of the presidency, the vice president shall assume the position and then appoint a new vice president. In the case of the vacancy of the advisor, the dean of student affairs shall assume the position until a replacement is found.
  • Removal of Office:

    • An officer may be removed from office in the event that their duties are not fulfilled. The petitioning party must make the intention known a week in advance. A 2/3 majority of the active members in attendance and approval of the advisor are required. The faculty advisor shall have the power to immediately remove any officer in the case of an emergency. If the faculty advisor removes an officer in this way, that officer may appeal the advisor's decision to RHA at the next regular meeting. A two thirds majority is needed to reverse the faculty advisor's decision and restore the officer.

Amendments:

    • Proposed amendments to this document must be provided in writing to all active members and read aloud one week before they are voted on. Amendments are approved by a 2/3 vote of active members present.