Visa/Passport

Steps to Obtaining a Visa

If your study abroad program requires a visa, it is best to apply for the visa several months in advance. It is YOUR responsibility to know what is necessary to apply for your visa and to submit all the required documentation to the proper office. If you have questions about your visa application process, please contact the Office of Global Programs for advice.

How to apply for a Visa

1. Do you need one?

You can find out which countries require Americans to have visas, and for what purpose, on the U.S. Department of State, Bureau of Consular Affairs website. This will only be for those traveling abroad, if you intend to study abroad, most countries do require a visa, but check with the consulate of the individual country to confirm.

2. Find the consulate region that processes the applications for where you live.

For example, if you need a visa for China and you live in Indiana, you would use the consulate in Chicago. If you live in Ohio, you would need to use the consulate in New York. For specific details about which consulates to use, visit that country’s consulate website and find the one for your state.

3. Fill out the application.

Some consulates will have different applications for different regions/states, so make sure that you fill out the right one or tit will be sent back. Also make sure you have all of the required documents. Many times a letter from the university that you will study at will be required to confirm that you have a place to go and that you have permission.

 4. Wait time for your visa.

It can take anywhere from a couple of days to a couple of weeks to get your visa. Once you have it, make sure that all of the information is correct. 

Steps to obtaining a passport

    1. You must have an official birth certificate.
    2. If your birth certificate is lost or needs replaced, write the state in which you were born for a replacement. Costs range from $5-$30.
  • Proof of identity.

         1. Show a driver licenses, military ID, or government ID.

  Photocopy of identification.

    1. Photocopy the front and back of your primary identification and birth certificate.
    2. Each photocopy can contain the image of only one side (printed on one side).
    3. Paper must be standard white paper, 8 ½X 11 inches.
  • Passport photo.
    1. Image must be 2x2 inches.
    2. Picture must be taken within six months.
    3. Picture must be in color.
    4. Image must show the whole face, and have no shadows.
    5. Sign up for a photograph on campus.

* Pay fee

1. First time passport has an application fee of $140 and an execution fee of $25.
2. Fee can be paid here

*Apply in person

1. Bring everything in step 1-6 and go to interview.
2. Sign up for an interview on campus.

The closest facility to Rose-Hulman is the Terre Haute Post Office, about eight miles away.