You must be listed on the RHIT Authorized Driver list prior to
renting a vehicle or driving a RHIT owned vehicle. Only
RHIT authorized drivers may drive these vehicles for RHIT
business purposes. RHIT vehicles cannot be used for
To qualify as an "Authorized Driver" the employee
must complete a
"Motor Vehicle Background Check"
form and return the form to our Manager of Insurance and Risk
Management. An employee will remain on the approved
operator list until they cease employment, ask to be removed
from the list or no longer meet the carrier's guidelines.
If a student needs to drive an Institute owned
vehicle or non-owned vehicle for RHIT business purposes, the
student must provide our Manager of Insurance and Risk
Management with a
from the department supervisor making the request.
Any student that will be driving for an approved club event must
obtain their own Bureau of Motor Vehicle report, at their
expense, from the state where they are licensed. The
student will have 30 days from the date of the received report
to submit the information to the Manger of Insurance and Risk
Management. Any reports over 30 days old will not be accepted.
If the student meets the carrier's guidelines, they will be
added to the Student Approved Operator list for that school
year. Students must obtain a current motor vehicle report
and reapply to be listed on the student operator list each
Student approval does not carry over from year to year.
If an MVR comes back that is considered by standards established
by our insurance carrier to be an at-risk driver, the individual
will be restricted from driving Institute owned and
non-owned/leased vehicles until further notice.
The Institute's insurance carrier will not pay claims
involving a non-authorized driver. It is the individual
and/or department's responsibility to verify that the driver of
the rental or RHIT owned vehicle is listed on our Authorized
Driver list. Please contact our Manager of Insurance and
Risk Management (x8457) if you have any questions.
RHIT Vehicles and Rental Vehicles
Please Note the following additional items related to
vehicle insurance and rental:
The above requirement does apply to class projects,
trips, athletic events, etc. when a student may be required
to drive a rental or RHIT owned vehicle for RHIT business
All persons utilizing ANY institute owned or rental
vehicles must wear seat belts at ALL times. Drivers
are also not authorized to use cellular phones while
driving. Please pull off the road to use a cell phone.
The RHIT auto policy includes a $1,000 deductible for all
collision claims and a $500 deductible for all comprehensive
claims. Deductibles are the responsibility of the
department using the institute owned vehicle, or rental
vehicle when rented in the name of RHIT, at the time of the
RHIT suggests that you do not take the Physical
Damage coverage or any of the additional insurance
coverage’s offered through the rental agency.
permit the use of 11, 12 and 15 passenger vans under any
Due to national highway safety issues concerning 11, 12 and
15 passenger vans, RHIT will not authorize or
reimburse expenses associated with these vehicles.
The Institute's carrier will not cover accidents
occurring as a result of the use of these vehicles.
Please inspect rental vehicles prior to leaving the rental
facility. If you notice any damages to the rental vehicle,
even if minor, bring this to the attention of the rental
company. If there is preexisting damage, request that the
rental agent give you something in writing stating
that the damage was preexisting. Failure to do so may leave
RHIT/your department responsible for these damages.
Vehicle Accident Reporting
If an employee or student should have an accident while in an
Institute owned or non-owned vehicle, the individual should
contact the local authorities and our Manager of Insurance and
Risk Management (x8457). If the accident happens on
campus, the employee/student should also contact RHIT
Campus Security (x8911) so an
may be completed.
Steps to follow in an accident:
Stop immediately, do not leave the scene of the accident and
do not move your vehicle until instructed to do so by the
When the accident occurs off campus, call the local police
in the accident area and Risk Management (x8457).
For accidents occurring on campus, contact Campus Security
(x8590) and Risk Management (x8457).
Exchange identification and insurance information with the
other driver (s).
DO NOT give statements to anyone except the police, RHIT's
Manager of Insurance and Risk Management and RHIT Campus
Security. Statements may be given to our insurance carrier
and any other insurance carrier involved in the claim after
a report has been filed with Risk Management (x8457).
Be courteous, cooperative and reasonable.
Do not admit or deny blame. Do not sign anything.
Vehicle Use Abroad
If you will be driving a vehicle while abroad, ALWAYS
take the insurance coverage offered by the rental agency.
Rose-Hulman's Auto and General Liability policy will not
afford liability coverage to protect you or any damage sustained
to the vehicle while abroad. This includes Canada