Administrative Services

Mail Processing Service's mission is to coordinate the preparation of business and personal mailings from the institute to insure timely delivery and maximum savings.

Outgoing Letter Mail and Packages

Institute Business Mail and Packages

Mail Processing Services processes all outgoing Institute business letter mail and packages. Mail Processing Services offers a complete line of mail preparation services. The US Postal Services offers postal rate reductions for various classes of mail that require automated mail processing. Departments are required to identify their desktop mail by a barcode for tracking purposes (supplied to each department). All outgoing Institute business letter mail and packages must be dropped off by 3:00 p.m. at any of the following three (3) locations:

Moench Hall - MDC Annex, DL130
Bookstore - HMU
Mail Processing Services - Facilities building

Departments with bulk mailings and large mail piece quantities (generally 200 mail pieces) may request a pick-up services and can discuss possible rate discounts available for their mailings. Please complete a Mail and Copy Center Request Form for all large mailings.

Mail not received by the 3:00 p.m. drop-off deadline will be processed the next business day.

The following services are provided at the Mail Processing Services:

Laser Printing (personalization) of documents
Inserting - letters, cards, brochures
Sealing
Ink Jetting Addresses
CASS Certification of Addresses
Folding - letters, brochures
Wafer Seals (tabs)
Collating
Stamps (1st Class, Postcard and Standard Non-Profit)
Metering - First Class and non-profit standard rate
Fed EX, Priority Mail, Express Mail and Certified Mail

Personal Mail -

As a convenience to students, faculty and staff, postage stamps may be purchased for personal use at the following locations:

Mail Processing Services - at the Facilities building (stamps of any denomination and all metered mail
Bookstore - HMU (first class booklet of 10 or 20 each and Flat Rate Priority Mail envelopes)
Moench Hall - next to the self-service package counter (first class stamps may be purchased from a vending machine in booklets of 12 or 20 each.

All personal First Class mail must be stamped and placed into the USPS mailboxes located in Moench Hall (student commons area) or in the HMU (lower level).

Package Services -

There are three (3) package supply counters available for use to process packages:

Moench Hall (across from the MDC student counter)
HMU (lower level near the ATM machine)
Facilities Building (at the Mail and Copy Center)

Please bring completed Package Shipping Form to the MCC, located in the Facilities building.

Drop-off deadline is 3:00 P.M., Monday through Friday

After-Hours -

Should you require after-hours shipping services (after 3:00 p.m. or weekends), please prepare a Package Shipping Form and your package. Copies of all after-hours FedEX shipping documents for Institute business packages must be sent to the MCC for tracking purposes.

Personal packages shipped via UPS must be taken to the local UPS operation located at U.S. Hwy 46. UPS does not have a daily stop at RHIT.

Student Fax Services

Fax services are available to students at the RHIT Bookstore during regular business hours. You may fax documents by completing a Fax Message Envelope. Bookstore personnel will fax the documents for you and return the Fax Message Envelope to your campus mailbox. The Fax Message Envelope will indicate that your message was sent.

The cost for fax services is listed below:

United States - $1.00 per page
Cover Sheet, if needed - $1.00

International - $1.50 per page
Cover Sheet, if needed - $1.50

Should you need to have a fax sent to you, the number is 812-877-8937.

United States Postal Service Rates

Domestic Postal Rates

International Postal Rates

Click on the type of service you wish, for rates and additional information.

Domestic Extra Services

Click on the type of service you wish, for rates and additional information.

Insurance � Provides coverage against loss or damage. Do not insure for more than the value. The amount of insurance coverage for loss will be the actual value, less depreciation.

Registered Mail - Provides maximum protection and security for valuables. Available only for items paid at Priority Mail and First-Class Mail rates.

Delivery Confirmation - Verify delivery with Delivery Confirmation. Our low cost Delivery Confirmation service gives you the date, ZIP Code and the time your article was delivered. If delivery was attempted you will get the date and time of attempted delivery. You can easily access this information on our Track & Confirm Web site. Delivery Confirmation service is available for domestic Priority Mail and for parcels mailed as First-Class Mail, Package Services or Standard Mail (electronic rate only)

Certified - Provides a mailing receipt. A record is kept at the recipient�s post office. A return receipt can also be purchased for an additional fee. This service is available only with First-Class Mail and Priority Mail.

Return Receipt - Provides a mailer with evidence of delivery. Also supplies the recipient�s actual delivery address if it is different from the address used by the sender. A return receipt may be requested before or after delivery. Available only for Express Mail, certified mail, insured mail for more than $50, or registered mail. Fee in addition to postage: Showing to whom delivered, signature, date, and addressee�s address (if different).

Express Mail - Express Mail is the fastest service, with next day delivery by 12 noon to most destinations. Express Mail is delivered 365 days a year�with no extra charge for Saturday, Sunday, or holiday delivery. All packages must use an Express Mail label. Items must weigh 70 pounds or less and measure 108 inches or less in combined length and girth.

Priority - Priority Mail offers 2-3 day service to most domestic destinations. Items must weigh 70 pounds or less and measure 108 inches or less in combined length and girth.

Mail Services Guide

A Mail Services Guide is available to help the RHIT Campus with mail piece design, reducing postage costs, automation processing and mail preparation services.

Quality Control Assurance Program

Quality Controls are an essential part of the services provided by the Mail Processing Center. Standard Mail Procedures have been established to insure compliance with Mail Processing Services Quality Control Assurance Program. Campus mailing patrons should read and follow these guidelines when using the mail preparation services.

Payments for Mailings

PERSONAL MAIL

Perrsonal mail and packages must be paid for at the time of mailing. The Mail Processing Center accepts cash, checks, or credit cards ($5 minimum). We accept MasterCard, Visa, Discover, and American Express.

INSTITUTE MAIL

Most postal services and related supply costs incurred by the Mail Processing Center for RHIT business mailings are paid by Administrative Services, except for the following:

Admissions
Alumni, Development and External Affairs
ARAMARK
Bookstore
Campus Clubs
Fraternities and Sororities
Grant funded projects, programs and conferences
Homework Hotline
Manuscripts for publication
Rose-Hulman Ventures
TASC
All departments or organizations who receive a fee, dues or other proceeds as part of a planned seminar, sabbatical, summer programs, special sessions, special events, bookstore related charges or third-party sponsored events

Package Returns

All package costs (FedEx, UPS, etc.) associated with the return of equipment or other items are the responsibility of each department or campus mail patron and will be charged back accordingly.

An invoice will be sent to your department budget manager, campus mail patron or organization at the beginning of the following month.

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