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Career Services

 
      Preparing Your Resume

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THE RESUME

Your resume, like a magazine ad, will be competing with 100's of others for an employer's attention. Therefore, your resume must be polished, easy to read and let the "buyer" know what's in it for them.

 

Keep in mind these guidelines/rules when developing your resume:

  • Keep it short and simple
  • Limit resume to one page
  • Use simple, everyday language
  • Be specific - give examples, stress accomplishments and achievements
  • NEVER use complete sentences. Use short phrases (12 words or less) beginning with
    action verbs, such as "Created publicity campaign
    for blood drive"
  • DO NOT write in paragraphs
  • Use bullet dots() or asterisks (*) to separate one item from another and to guide the reader's eye to specific points
  • Use white space, boldface type to guide the reader's eye to important information
  • Single space within sections
  • Use white or ivory paper and one inch margins all around (margins may be slightly smaller to keep resume to one page)
  • Be absolutely sure that the resume is error-free (no typos, no misspelled words) and easy to read
  • If it looks sloppy, redo it

And here's the information you should include on your resume:

Heading - Tell employers how to reach you. The first thing on resume should be your full name, centered at the top of the page, in bold type and a slightly larger font than the rest of the resume.  Follow your name with your complete mailing address and zip code, telephone number with area code and your e-mail address.

Job Objective - In one short phrase tell the employer what kind of work you are looking for (e.g., "An entry level position in mechanical design," "A position in software development").  DO NOT use phrases that tell the employer what you want them to do for you (e.g., "A position that will help me develop my skills in.....").

Education - include, degree, discipline, expected date of graduation, grade point average (IF it is 2.9/4.0 or higher) in bold letters, followed by college or university, and location (city and state only) . See example below:

BS Chemical Engineering, May 2005

GPA 3.2/4.0

Rose-Hulman Institute of Technology, Terre Haute, IN

If you attended more than one college, list them in reverse chronological order (most recent first). Include high school ONLY if you are a freshman. Under each school list courses that would interest the employer and support your job objective. It is not necessary to list every course you've taken!!!

Skills - List technical skills and other skills that will support your job objective and fit the employer's needs.  For example you might include design or analytical skills, foreign languages, laboratory skills, teamwork or leadership skills. Always include your computer skills. Cite accomplishments and achievements that demonstrate these skills, here and in other sections of your resume.

Experience - include work and co-curricular experiences as well as significant projects in reverse chronological order. On the first line, put name and location (city and state only) of company or organization followed by dates of employment or participation. List job title on the second line, then use the "3-bullet" approach to describe your experience. The first bullet should include general duties and a brief description of the company. The second bullet should be more specific about your daily responsibilities. Use the third bullet to describe an accomplishment that you are proud of. Use short phrases beginning with action verbs to describe your experiences (see list of suggested verbs below). Use present tense verbs for current jobs, past tense verbs for previous jobs. Don't use personal pronouns. Leave out phrases such as "Responsible for..." and "Duties included..." and the headings "position," "job title," and "duties." It is not necessary to describe less significant work experiences such as waiter, file clerk, etc., unless you can describe your significant accomplishments or the title does not adequately describe the position or these were your only jobs. Don't overlook class projects or significant accomplishments and leadership roles in volunteer or campus organizations.

Honors & Activities (optional) - include all honors, academic and other. If they are not self-explanatory, describe briefly, e.g., "Order of Epsilon (academic honor society)." List activities not shown in the "experience" section. Include the name of the organization and your role ("member," "finance committee chairman," "secretary," etc.). For significant activities, briefly describe your accomplishments.

References - include on your resume only if needed to fill the page. Otherwise prepare a second page for your references. Provide three or four references; at least one, preferably two, from previous employers, the remainder from faculty, your advisor or department head or others who are familiar with your work habits. Do not use personal references. Include name, title, address and phone number for each reference. Be sure your name appears at the top of the reference page, in case it gets separated from your resume. If you have room, include the phrase "References available upon request" at the bottom of your resume.

 

Sample Resumes:

Below you will find examples of resumes from students that have attended Rose-Hulman. These are intended only to serve as inspiration for your own resume creation. Names and personal information have been removed or changed. You will note a variety of styles and layouts. Visit with a Career Services staff member if you are uncertain of the style you have chosen for yourself, and we can give suggestions!

 

Click here to see some sample resumes by year

 

Sample resumes by major:

Applied Biology - Sample 1 | Sample 2 | Sample 3

Biomedical Engineering - Sample 1 | Sample 2

Chemical Engineering - Sample 1 | Sample 2

Chemistry - Sample 1

Civil Engineering - Sample 1

Computer Engineering - Sample 1

Computer Science - Sample 1 | Sample 2

Electrical Engineering - Sample 1

Engineering Physics - Sample 1

Math - Sample 1

Mechanical Engineering - Sample 1 | Sample 2

Optical Engineering - Sample 1

Physics - Sample 1 | Sample 2


 

12 COMMON RESUME MISTAKES

Too Long

Vague

Hard to Read

Poor Grammar

Wordy

Misleading

Poor Design

Misspellings

Too Short

Too Long

Poorly Focused

No "punch"

 

RESUME ACTION WORDS
accelerated
accomplished
achieved
activated
adapted
addressed
adjusted
administered
advertised
advised
advocated
altered
analyzed
applied
appointed
appraised
arbitrated
arranged
assembled
assessed
assigned
attained
audited
awarded
balanced
broadened
budgeted
built
calculated
catalogued
clarified
collaborated
combined
compiled
completed
composed
conceived
concluded
condensed
conducted
consolidated
consulted
contracted
contributed
conceived
concluded
condensed
 
conducted
consolidated
consulted
contracted
contributed
controlled
converted
convinced
coordinated
corrected
created
cultivated
decentralized
decreased
defined
delivered
demonstrated
designated
designed
determined
developed
devised
directed
discovered
distributed
documented
doubled
edited
eliminated
emphasized
employed
enabled
encouraged
enforced
ensured
entitled
established
estimated
evaluated
examined
executed
expanded
expedited
extended
extracted
facilitated
financed
 
focused
forecast
formed
formulated
fostered
founded
fulfilled
furthered
generated
governed
guided
handled
headed
heightened
hired
identified
illustrated
implemented
increased
influenced
initiated
inspected
installed
instituted
instructed
integrated
interpreted
interviewed
introduced
invented
investigated
joined
judged
launched
led
investigated
joined
judged
investigated
joined
judged
launched
led
maintained
managed
marketed
maximized
 
measured
minimized
mobilized
moderated
modified
monitored
motivated
multiplied
obtained
obtained
operated
orchestrated
organized
originated
overcame
participated
performed
piloted
placed
planned
prepared
presented
prevented
processed
produced
programmed
projected
promoted
proposed
proved
provided
published
realized
recommended
recruited
rectified
reduced
regulated
reinforced
renegotiated
reorganized
reported
represented
researched
reshaped
resolved
restored
 
restructured
reviewed
revised
revitalized
saved
scheduled
secured
selected
served
set
settled
shaped
sharpened
simplified
solved
spearheaded
specified
sponsored
spurred
standardized
started
stimulated
streamlined
strengthened
structured
summarized
supervised
supported
surveyed
sustained
systematized
taught
terminated
tested
translated
trimmed
troubleshot
underscored
unified
updated
upgraded
utilized

THE SCANNABLE RESUME

 

More companies are now requesting "scannable" resumes. Instead of being read by a human, the resume is scanned with an OCR (optical character recognition) scanner and stored as a text image.

When a position becomes available, a keyword search is done to identify candidates with the skills defined in the job description. Keywords are nouns or noun-based phrases that describe your skills and accomplishments. Keywords for a computer programmer might include C++, Pascal, Ada, DOS, Windows, HTML, online applications, information systems management. Resumes with the most matches are the ones likely to win the interview sweepstakes.

If you want your resume to be selected, it is essential that you understand the requirements of the job for which you wish to be considered and that the keywords (or buzzwords or skill words) that apply to that position appear frequently on your resume. They can appear in your objective, course descriptions, skills listings, and in descriptions of your projects and work experiences. You might also include a "keyword summary" section on your resume. It should follow your objective and include keywords (and their synonyms) that apply to the type of work that you are seeking.

The format for your scannable resume may be slightly different than the resume you have prepared for the human reader. Many of the elements that you used to draw the human reader's attention will have to be eliminated from the scannable resume. OCR scanners aren't very bright. They can't read the bullets, italics and underlined words you used to emphasize your accomplishments. And bold, shading and fancy fonts are likely to create confusion. Use the following tips when formatting your resume:

  • Use capital letters to emphasize important points.

  • If you must use horizontal or vertical lines on your resume, be sure that there is at least , 1/4" space between the line and text.

  • Use lots of white space.

  • Use standard, easy-to-read fonts like Times New Roman, Courier, Arial or Universal.

  • Use 10 to 14 point font size. Don't use compressed fonts or compressed spacing.

  • Don't worry if your resume is two or even three pages long. The computer doesn't care as long as the text is easily scanned.

  • Use plain white or light colored paper - mottled or granite papers will confuse the scanner.

  • If you are replying on the Internet, send your resume in ASCII text format.

Most scanner programs will use "artificial intelligence" to extract important information and store it in a database. To avoid confusion, the first text on your resume should be your name, followed by your address, phone number and E-mail address, with each element appearing on a separate line.

When you mail your resume, you should avoid stapling and mail it flat in a large envelope.

If you are faxing a resume that will be scanned, be sure to set the fax machine on "fine" mode instead of "standard" mode. It will take longer to fax your resume, but you will increase the likelihood that the faxed resume will be scannable when it reaches its destination. Play it safe, though, and send a hard copy of your resume as well.

   
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