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Thesis/Projects

Thesis/Project Deadlines

The list of deadlines below are included in the Banner Web thesis/project checklist and will allow the student to indicate completion of a task by checking a box or entering date completed.

If a student does not complete his/her program during the expected quarter of completion in which he/she began the checklist process, he/she must start the process over in the next quarter of expected completion and graduation.

ANY exceptions to the deadlines listed below MUST be approved by the Associate Dean of the Faculty.

Thesis Deadlines

Submit Graduation Application via Banner Web

By 1st Wednesday of quarter completing

Submit draft thesis to chairperson for review

By Friday of 2nd week of quarter completing

Submit draft thesis to Learning Center

By Friday of 2nd week of quarter completing

Incorporate feedback/changes from chairperson and Learning Center   into pre-defense draft

By Friday of 4th week of quarter completing (at least two   weeks prior to defense date)

Deliver copies of pre-defense thesis draft to Thesis Advisory   Committee members

By Friday of 4th week of quarter completing (at least two   weeks prior to defense date)

Set defense date with committee members

By Friday of 4th week of quarter completing (or at least   two weeks prior to defense date)

Submit Thesis Defense Scheduling Form and upload electronic copy of   abstract to graduate office via Banner Web

By Friday of 4th week of quarter completing

Defend thesis

By Friday of 6th week of quarter completing (No   exceptions)

Verify that Thesis Advisor and all committee members have signed the   Final Examination Report form and that your advisor has submitted the signed   form to the Graduate Studies Office.

By Friday of 7th week of quarter completing

After thesis defense, incorporate committee feedback/changes into   final draft copy.

By Friday of 7th week of quarter completing

Obtain electronic version of thesis defense form for inclusion in   your final thesis draft. (Graduate Studies Office will email this form to   you.)

By Friday of 7th week of quarter completing

Submit final thesis draft to your Thesis Advisor for final approval   of thesis content and format

By Friday of 7th week of quarter completing

Submit final thesis draft copy to the Associate Dean of the Faculty   for final review and approval

By Friday of 7th week of quarter completing

Create ProQuest UMI account.

By Friday of 7th week of quarter completing (no   exceptions)

Complete RHIT Non-Exclusive Distribution License for Student Thesis   agreement and return to the Graduate Office. (Form is available on ProQuest   UMI.

By Friday of 7th week of quarter completing

Upload final approved thesis document and other supplementary materials   to ProQuest UMI.

By Friday of 8th week of quarter completing

Submit final thesis document and all other approved supplemental   materials in PDF format on CD to Graduate Studies Office.

By Friday of 8th week of quarter completing

Request Graduate Studies Office approval of completed Thesis checklist.

By Friday of 10th week of quarter completing

Complete Exit checklist via Banner Web

By Friday of 10th week of quarter completing

 

Project Deadlines

Submit Project draft to Advisor for review.

By Friday of 7th week of quarter completing

Set presentation date that works for all Advisory Committee Members

By Friday of 7th week of quarter completing

Submit Project Presentation Scheduling Form

By Friday of 7th week of quarter completing

Submit Project draft to Learning Center for review of grammar and   general document formatting.  

By Friday of 7th week of quarter completing

Incorporate feedback/suggested changes into pre-presentation Project   draft.

By Friday of 8th week of quarter completing

Deliver copies of pre-presentation Project draft to Advisory   Committee Members

By Friday of 8th week of quarter completing

Present Project findings to Advisory Committee Members

By Friday of 9th week of quarter completing

Verify that all Project Advisory Committee Members have signed the   Final Examination Form and that your advisor has returned the signed form to   the Graduate Studies Office.

By Friday of 9th week of quarter completing

After Project presentation, incorporate Advisory Committee’s   recommendation changes into final draft copy.

By Friday of 9th week of quarter completing

Submit final Project draft to your Project Advisor for approval.

Friday of 10th week of quarter completing

Request Graduate Studies Office approval of completed checklist

By Friday of 10th week of quarter completing

Complete Exit Checklist items

By Friday of 10th week of quarter completing

Non-Thesis Option

A thesis is required to receive a master of science degree. Under special circumstances, a student who qualifies may take 12 additional hours of course work in lieu of a thesis. The non-thesis option will be considered only when the student has comparable research experience. This comparable experience will be verified by documentary evidence provided by the student of his or her independent, creative, technical work. The scope of applicable work will usually encompass the generation, development, execution, and reporting of a technical concept. The acceptability of work submitted as comparable to the thesis experience will be determined by the student's advisory committee and the head of the student's major department. The onus of establishing the acceptability of such work will lie with the student. Application for a non-thesis option is made at the time of submission of the plan of study (refer to section in bulletin on Plan of Study). The signatures of the members of the advisory committee and the department head on the plan of study form will constitute their endorsement of the acceptability of the student's comparable experience. On or near the time that the student completes the course work in his or her non-thesis plan of study, the advisory committee will conduct a public final examination covering the equivalent work and course work included in the plan of study.

 

Plan of Study

In consultation with the members of his/her advisory committee, the student will complete an appropriate Plan of Study and submit it to the Graduate Studies Office no later than Friday of the 10th week of the second term of graduate study. Project-based Engineering Management students must submit the Plan of Study form no later than Friday of 10th week of the third term of graduate study.

If the Plan of Study needs to be modified later in the student’s graduate program due to changes in coursework and/or committee members, a new plan of study form reflecting the changes must be submitted to the Graduate Studies Office.

 

Submitting a Thesis

Rose-Hulman Institute of Technology’s Graduate Studies Office and the Logan Library have updated and improved the approval, submission, and archival processes for electronic theses.  All Rose-Hulman theses are now submitted electronically to ProQuest/UMI and to the Graduate Studies Office on CD.  The approval process is now tracked through a new, electronic, graduation checklist on Banner Web.  Completed and approved theses will be available through ProQuest/UMI’s Digital Dissertations & Theses database and in print in the Logan Library.  It is anticipated that Rose-Hulman authored theses will also be available via Rose-Hulman’s institutional repository in the near future.  References to Rose-Hulman theses in ProQuest/UMI will also be found in subject specific databases, such as Chemical Abstracts, Physics Institute, Math SciNet, and ERIC.  These changes were made to streamline the theses approval process, provide timely, increased, and perpetual access to the great graduate works created by Rose-Hulman graduate students.  Graduate students need to be familiar with these changes.

 

Submitting Your Thesis to ProQuest/UMI

Your electronic thesis must be submitted to ProQuest/UMI.

1)      Convert the final, unchanged, approved version of your thesis document to a PDF format.

  • The file must be named Lastname_Firstname.pdf, where the “Lastname” and the “Firstname” are the name of the student.
  • There should be no security setting applied to the PDF file.
  • There should not be any multimedia embedded in the PDF file.
  • The size limit for all files submitted to ProQuest/UMI is 250 MB.
  • The thesis file and any supplemental material files must all be submitted together.
  • Additional details are available at ProQuest/UMI Resources & Guidelines.
  • All questions about formatting questions must be directed to the student’s graduate thesis advisor.

2)      Create your account on Rose-Hulman’s ProQuest/UMI website and follow the steps to submit your thesis via ProQuest/UMI.

3)      Submit your thesis to Rose-Hulman’s ProQuest/UMI website.

  • The thesis must be submitted and approved by the published deadline in order to graduate in a given academic term.
  • Items needed during the submission process:
    • The PDF of the final, unchanged, approved version of your thesis document (see step 1).
    • A copy of your thesis abstract.
    • The name of your thesis advisor and the names of your thesis committee members.
    • A credit card to pay the fees.
  • All personal and required copies of your bound thesis will be ordered via ProQuest/UMI.

4)      Some theses may contain materials destined for a publication or potentially patentable. Upon request your thesis may be temporarily embargoed. Embargo requests must be submitted to the Graduate Studies Office in writing and approved by the Associate Dean of Faculty in writing prior to submission to the thesis being uploaded into ProQuest/UMI. Evidence of publication acceptance, patent application, or letter from the graduate student’s sponsoring company must accompany the embargo request.

 

Advisory Committee Chairperson

A temporary departmental academic advisor will be assigned to each new graduate student at the same time he/she first enrolls and will serve until the student selects an advisory committee chairperson. The advisory chairperson is to be chosen from the student’s home department and the Request for Appointment of Advisory Committee Chairperson form submitted to the Graduate Studies Office no later than Friday of 10th week of the first term of graduate study. If the student chooses a new advisor at a later point within his/her program, a new Request for Appointment of Advisory Committee Chairperson form must be completed and submitted to the Graduate Studies Office.

Request for Appointment of Advisory Committee Chairperson Form

 

Advisory Committee

In consultation with his/her advisory committee chairperson, the student should select an advisory committee and submit a Request for Appointment of Advisory Committee Members form to the Graduate Studies Office no later than the Friday of 10th week of the second term of graduate study. Project-based Engineering Management students must submit the Request for Appointment of Advisory Committee Members form by the Friday of 10th week of the third term of graduate study. If there are any changes in committee members at a later point within the student's program, a new Request for Appointment of Advisory Committee Members form must be completed and submitted to the Graduate Studies Office.

The advisory committee should consist of the advisory committee chairperson and at least two additional faculty members, with a minimum of one from outside the major department.

Request for Appointment of Advisory Committee Members Form

 

Thesis/Project Completion/Graduation Checklists

When a student is ready to begin the thesis/project completion process, he/she will log in to Banner Web to start the graduation application checklist process. This checklist process will guide the student through the steps necessary to complete and submit the thesis/project and all related thesis/project materials and checklist completion items. As checklist items are completed, they will be approved and/or checked off. Some checklist items can be done simultaneously and others require approval in order to proceed to the next step. All checklist items must be completed by the published completion deadlines for the term the student requested a graduation review. If a student cannot accomplish this in the term he/she originally had planned to complete, the checklist process must be initiated again in the next quarter the student anticipates completion.

 

Thesis/Project & Final Exams

All thesis/project students must complete a thesis or comparable research experience. Students in the project-based EVE, MSEM, or MSSE programs must complete a required project. A total of 12 thesis research credit hours is required for thesis students. The projects associated with the project-based programs may count for no more than eight of the total hours required. A thesis/project may be based on work done in connection with scientific or technical employment, but all work presented in the thesis/project must be the work of the author of the thesis/project or else must be clearly labeled as being the work of someone else.

Once thesis/project students have completed all coursework and thesis/project credits, they must be enrolled in GRAD505 for the quarter in which they complete all program requirements.

 

Final Exams

Each successful master of science degree candidate must pass a final examination which is conducted by the advisory committee. The candidate will be required to make a presentation of his/her thesis work (or project work in the case of EVE, MSEM, MSEE or MSSE students) and successfully pass an oral examination.

The final oral examination will include questions on the student’s thesis or project work and may also include questions on the fundamental principles in the student’s field of study. An additional written examination may be required at the discretion of the advisory committee.

 

Thesis Template/Formatting

Thesis Template

Formatting Checklist

Formatting Spreadsheet

 

Writing Resources

The Purdue Online Writing Lab (OWL)

                A respected resource for how works should be formatted using the MLA style.

What is MLA Style?

                The Modern Language Association explains the MLA style.