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The RHIT
Commercial Card program is intended to simplify the Purchasing and
Accounts Payable functions by eliminating waste and reducing
transaction costs. For buyers, it facilitates the timely
acquisition of materials and supplies.
This program is
an alternative to petty cash, check requests and low-dollar purchase
orders. The RHIT card is a MasterCard credit card issued by JP
Morgan Chase.
The card will
have no impact on personal credit. Although cards are assigned
to individuals, the card is actually issued to the Rose-Hulman
Institute of Technology. Since the use of the card commits
Institute funds, this responsibility should not be taken lightly.
Obtaining a Card
A potential cardholder should review the
responsibilities outlined on this site as well as the
Cardholder’s Guide.
After discussion with the departmental manager, the
Cardholder’s Agreement
should be
read and completed. This form requires
approval from the employee’s supervisor. The employee’s supervisor
will sign the request and forward it to the Director of
Administrative Services, CM 25, for final approval.
Cardholder Responsibilities
Cards are issued
to individuals, rather than to departments. The individual who
accepts an Institute purchasing card agrees to abide by all
Institute rules. Failure to do so may result in the individual
being liable for expenses incurred and/or forfeiture of card
privileges. For additional information, see the
Cardholder’s Guide
and also refer to the page of
Fraud Tips.
Monthly Reconciliation
Record keeping is
essential to ensure the program’s success. One of the
responsibilities that a cardholder accepts is the timely and
accurate accounting of all expenditures. An email will be received
reminding the cardholder or the department's designee that it is time to account for card usage.
For step-by-step instructions on how to proceed, see the
Cardholder’s Guide.
For additional
information, contact ADS via
email
or by phone at 812-877-8488.
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