Procurement Services

The Office of Administrative Services provides guidance to the campus with the Institute's purchasing system. Rose-Hulman operates a system of decentralized  purchasing in which each department/unit is authorized to purchase goods and services on behalf of the Institution.

Policies and Procedures           Purchasing Guide

Purchasing policies and procedures have been established to ensure sound, consistent, purchasing practices for cost effective buying while adhering to external funding source requirements for bidding, documentation and reporting.

Employees of Rose-Hulman are encouraged to read the Purchasing Guide to assist them in understanding the purchasing policies and procedures used by the Institute when acquiring supplies, equipment, and contractual services.

Departmental budget managers are authorized to procure equipment, supplies, and services in amounts less than $2,500 (excluding freight) without issuing a Rose-Hulman Institute of Technology Purchase Order. In addition, there are other specific commodities and services exceeding the $2,500 scope limit that may also be purchased without issuing a RHIT Purchase Order.

ALL OTHER purchases of $2500 or more MUST be made on a Rose-Hulman electronic Purchase Order to be a valid obligation of the Institute.

Always indicate to the vendor that your purchase is tax exempt and provide them with a copy of our TAX EXEMPT CERTIFICATE.

Purchase Orders and Invoice Payment Instructions

Purchase Order Terms and Conditions

In order to identify the originator of a purchase order, log into Banner Web, click on the 'employee' tab and select 'Purchase Order Lookup' from the menu.


Group Purchasing Consortiums

Those who make purchases on behalf of RHIT are encouraged to become familiar with group buying practices. 

Faculty and Staff have a number of options when the seek out goods and services.  Sometimes the easiest option isn't the best one.  There are several professional organizations that have already done the legwork for us.  They have sought out the best supplies and established favorable pricing.  This reduces the labor involved in the bidding process.

Rose-Hulman is partnered with three different groups that provide ready-made pricing.  These are:

  • E & I (Educational and Institutional Cooperative Services, Inc.

  • ICI (Independent Colleges of Indiana)

  • HRG (Horizon Resources Group)

Click here to view a list of commonly used vendors.

Sam's Club Direct Card Program

The Institute provides departments with a Sam's Club Direct card for use in making purchase for various supply items at the local store location.  All requests are made by your supervisor to the Office of Administrative Services.



Bob Watson,
Procurement Manager
Facilities Bldg FAC108