| The Rose-Hulman Office Supply works with vendors in an effort to establish the best possible prices for office supplies purchased by the Institute. We have an Institute Store in which we keep a stock of supplies such as envelopes, transparencies and copier toner. Most orders from either the Institute Store or from one of the online vendors will be delivered to you the next day.
Ordering office supplies from the
Institute Store
Complete an
Office Supply Order Form and send it via interoffice mail, email (jeffrey.schoonover@rose-hulman.edu)
or personal delivery to FAC102 in the Facilities building. The order will then be
filled and delivered to the location requested. An invoice will be
sent to your department at the beginning of the following month for
office supplies ordered from the Institute Store.
Ordering office supplies online
Departments are encouraged to use the
Independent Colleges of Indiana (ICI) Purchasing Consortium authorized vendor's on-line order systems when purchasing
office supplies. The current contracted supplier is
Corporate Express. User
profiles are maintained for each department's designated buyer. Each
buyer is assigned a unique user ID/name and password. Training is
provided to each buyer on how to place an order. Contact
Bob Watson in
Procurement for more information or with any questions.
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Orders $2,500 or More
When placing an order online that is
$2,500 or more, please complete a Rose-Hulman purchase order prior to
going online. Step-by-step instructions for the routing of documents
can be found in the
Institute's Purchasing Guide.
Receiving your online order
Deliveries will be made to the location
requested. They will arrive the next day on in-stock items ordered by 5
p.m. All orders require a signature upon delivery. If there is no
one in the office, the delivery person will then ask someone else within
the department to sign for the packages.
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Payment for online orders
Buyers are prompted for RHIT
accounting information at the time an office supply order is placed.
The order will be billed to the credit card on file with Corporate
Express (usually the buyers P card). Items are approved for
payment when the buyer approves the charges to his/her card each
month. A check requisition should not be
generated.
Returns
Detailed return instructions are
available on the Vendor's web site
under 'support' and then, 'fast answers'. In brief, the buyer
pulls up the order history and then displays all items. The
item(s) to be returned are signified by clicking on the shopping
cart icon beside each one with the arrow removing the item.
This will initiate an email to the vendor. A reply will follow
with the return authorization number and instructions for obtaining
credit and/or a replacement shipment. The delivery person will
pick up the return item(s) on a subsequent trip.
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