OFFICE SUPPLY

  
 
 
Institute Store
  
 

Ordering Online

  
 

Orders $2,500 or More

  
 

Receiving Online Orders

  
 

Payments

  
 

Returns

  
 

FAQ's
  
 

Forms

 

Administrative Home

 
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Contact

Jeff Schoonover,
Manager, Print & Copy Services

Campus Mail (CM) 25
Facilities Building FAC102
812-877-8355

 

 

    

 Office  Supply

  
The Rose-Hulman Office Supply works with vendors in an effort to establish the best possible prices for office supplies purchased by the Institute. We have an Institute Store in which we keep a stock of supplies such as envelopes, transparencies and copier toner. Most orders from either the Institute Store or from one of the online vendors will be delivered to you the next day.

Ordering office supplies from the Institute Store

Complete an Office Supply Order Form and send it via interoffice mail, email (jeffrey.schoonover@rose-hulman.edu) or personal delivery to FAC102 in the Facilities building.  The order will then be filled and delivered to the location requested. An invoice will be sent to your department at the beginning of the following month for office supplies ordered from the Institute Store.

Ordering office supplies online

Departments are encouraged to use the Independent Colleges of Indiana (ICI) Purchasing Consortium authorized vendor's on-line order systems when purchasing office supplies. The current contracted supplier is Corporate Express. User profiles are maintained for each department's designated buyer. Each buyer is assigned a unique user ID/name and password. Training is provided to each buyer on how to place an order. Contact Bob Watson in Procurement for more information or with any questions.

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Orders $2,500 or More

When placing an order online that is $2,500 or more, please complete a Rose-Hulman purchase order prior to going online. Step-by-step instructions for the routing of documents can be found in the Institute's Purchasing Guide.

Receiving your online order

Deliveries will be made to the location requested. They will arrive the next day on in-stock items ordered by 5 p.m. All orders require a signature upon delivery. If there is no one in the office, the delivery person will then ask someone else within the department to sign for the packages.

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Payment for online orders

Buyers are prompted for RHIT accounting information at the time an office supply order is placed.  The order will be billed to the credit card on file with Corporate Express (usually the buyers P card).  Items are approved for payment when the buyer approves the charges to his/her card each month.  A check requisition should not  be generated.

Returns

Detailed return instructions are available on the Vendor's web site under 'support' and then, 'fast answers'.  In brief, the buyer pulls up the order history and then displays all items.  The item(s) to be returned are signified by clicking on the shopping cart icon beside each one with the arrow removing the item.  This will initiate an email to the vendor.  A reply will follow with the return authorization number and instructions for obtaining credit and/or a replacement shipment.  The delivery person will pick up the return item(s) on a subsequent trip.

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FAQs

Q:   Who do I contact if I have trouble logging onto a vendor's website?

        A:   Contact Bob Watson at 877-8488.

Q:   Am I required to complete a Rose-Hulman purchase order?

A:   No support documentation is required for a supply order under $2,500.  For order exceeding $2,500, a purchase order should be completed.

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