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VOLUME 7, ISSUE 1

Risky Business

HEALTH INSURANCE WAIVERS

 

     All RHIT students are charged for accident and illness insurance UNLESS they provide proof of existing insurance and complete an Insurance Waiver Form via Banner Web. 

     If you do not want to be charged for insurance, be sure to get your waiver and proof of insurance to Susan Butts in ADS before the deadline.  The deadline is September 25, 2006.

     A waiver is good for the entire school year.  However, you may change your selection on a quarterly basis by contacting Susan Butts, x8457.

AUTHORIZED DRIVERS  

 

In order to drive on Institute business, you must be listed on the RHIT Authorized Driver List.  This list may be accessed on the ADS web page.  These drivers are the only individuals authorized to rent a vehicle for RHIT business purposes, or drive an RHIT-owned

vehicle.

     To qualify as an authorized driver, an employee or student must complete a

Motor Vehicle Background Check form.   Students must also obtain a current Motor

Vehicle Report (within the last 30 days).  These items should be sent to Susan Butts,

CM 25. 

monthly.  The close of each billing period is around the 25th of each month.  At that time, each buyer will receive a reminder email to go online and enter accounting information for each purchase.  A summary report must be approved by a budget manager and forwarded to Michelle Kirkpatrick, CM 21, in the Business Office.  For questions or help with the monthly process, contact Bob Watson in ADS.

 

 

 

 

 

     Recent months have seen an increase in the use of national contracts by buyers at RHIT.

     The Institute has a relationship with two purchasing consortiums, Independent Colleges of Indiana, and Educational and Institutional Cooperative.  Both organizations negotiate pricing based on volumes from numerous universities.  

     For a current list of contracts that are available to all buyers, see the ADS Website under Group Purchasing Consortiums.  Any questions should be directed to Bob Watson in ADS, x8488.

     New cardholders of the RHIT purchasing card are encouraged to remember to account for their purchases

     The changeover to Corporate Express (CE) as the approved RHIT office supply vendor has gone smoothly.  Buyers have found the website easy to use and in-stock items are de

livered to each department within 24 hours.  Now that purchasing cards are being established for campus buyers, each buyer should have his purchases charged to his own card. 

     Buyers have done an excellent job of consolidating orders to maintain efficiencies in campus deliveries and eliminate unnecessary packaging on small orders.  Through June, CE had filled more than $36K in orders, at an anticipated savings in excess of 11%.

     CE’s specialty is in small office supplies.  Larger items such as equipment (shredders) should be priced with several vendors and office furniture referred to facilities.      

     Comments and suggestions regarding Corporate Express should be directed to Bob Watson or Dan Wells in ADS.

 

 

 

 

Office Supply

Update

Buyer News

RHIT

 Contracts

     In order to protect RHIT, all buyers should remember that only the President and the V.P. and C.A.O. are authorized to sign an Institute agreement.  A Contract Review Form should be completed and forwarded for approval before a buyer finalizes a contract. 

     For complete details on the procedure and the correct approval authorities for different types of contracts, see the ADS web page.