CAMPUS MAIL SERVICES

Incoming Letter Mail and Packages

The Mail Distribution Center (MDC) sorts all incoming letter mail and packages delivered to the Rose-Hulman campus for students, faculty, and staff in compliance with USPS regulations and any other Institute, local, state, or federal policies relating to mail requirements. 

Incoming letter mail can be picked up at the following location: 

• MDC - Moench Hall, EL106  (near the student commons area)

Incoming packages can be picked up at the following locations:

• MDC - Moench Hall, EL 106 (STUDENTS ONLY)
• MDC ANNEX - Moench Hall, DL130 (FACULTY AND STAFF ONLY)

PLEASE NOTE - FOR MORE SPECIFIC INFORMATION REGARDING PACKAGE RECEIPT NOTIFICATION, PLEASE CLICK ON THE "PACKAGE SERVICES" LINK SHOWN IN THE LEFT MARGIN OF THIS PAGE.

Hours of Operation

10 am - 4:30 pm Monday - Friday
(Closed 12:00 pm - 1:00 pm, during the summer and breaks)

Addressing

At the U.S. Postal Service, mail is sorted by automated equipment, therefore, it is important for your mail to be addressed correctly. 

Incoming mail should be addressed by following the standard format below.

Main Campus

YOUR NAME AND CAMPUS MAIL NUMBER

ROSE-HULMAN INSTITUTE OF TECHNOLOGY

5500 WABASH AVENUE

TERRE HAUTE, IN 47803-3920

South Campus

YOUR NAME

ROSE-HULMAN VENTURES

P.O. BOX 3799

TERRE HAUTE, IN 47803-0799

*Note: The last two lines of any address should always be the postal address and then the City, State and Zip Code.

Mail Forwarding

Students, faculty and staff leaving for the summer, study abroad, co-op, withdrawals, graduating, sabbatical, and other temporary leaves of absences can add or change their mail forwarding address electronically through the Banner web system.  It is important to keep your mail forwarding address information current to prevent possible delays in mail delivery.  You can view your local, permanent and campus mail addresses, however, the mail forwarding address is the only address that can be added or updated. 

Simply follow these Banner Web User Instructions:

• go to the RHIT web page
• Under Quick Links (at the bottom and middle of the page), click on the down arrow and select Banner Web.  A security alert may appear, if so, select OK
• Enter your Kerberos Username and Password, click on Login or hit the enter key on your keyboard
• Click on Personal Information
• Click on View or Update Address(es) and Phone(s), your active addresses will appear on the screen
• Follow the instruction on the screen

IMPORTANT NOTICE FOR MAIL FORWARDING

YOU are responsible for providing the Mail Distribution Center with a current mail forwarding address.  Your mail will only be forwarded for the time period that you indicate in the "From" and "Until" date fields in the Forwarding Address database on the Banner Web Personal Information page as described in the Banner Web User Instructions above.

The electronic system is intended to provide you with convenient, easy access to maintaining your current mail forwarding address whether on or off campus.

Packages can not be forwarded without payment in advance.  Please contact Rick Alumbaugh x 8490 to make forwarding arrangement for packages.

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Outgoing Letter Mail and Packages

Personal Mail -

As a convenience to students, faculty and staff, postage stamps may be purchased for personal use at the following locations:

• MCC - at the Facilities building (stamps of any denomination and all metered mail
• Bookstore - HMU (first class booklet of 10 or 20 each and Flat Rate Priority Mail envelopes)
• Moench Hall - next to DHL self-service package counter  (first class stamps may be purchased from a vending machine in booklets of 12 or 20 each.

All personal First Class mail must be stamped and placed into the USPS mailboxes located in Moench Hall (student commons area) or in the HMU (lower level). 

There are two (2) DHL Self Service Package counters available for use to processing packages.  They are located in Moench Hall (across from the MDC customer counter) or in the HMU (lower level near the ATM machine).  You can access the DHL website from computers located at each counter and take advantage of the Institute's discounted rates for both business and personal packages.  However, payment must be made by a personal credit/debit card or Institute purchasing card.  Drop-off deadline is 3:00 p.m. daily. 

Please bring completed waybill and package to one of three (3) locations:

• MDC Annex - DL130
• Bookstore - HMU
• MCC - Facilities building

Institute Business Mail and Packages -

The Mail & Copy Center (MCC) processes all outgoing Institute business letter mail and packages.  The MCC is located at the Facilities building and offers a complete line of mail preparation services.  The US Postal Services offers postal rate reductions for various classes of mail that require automated mail processing.  Departments are required to identify their desktop mail by a barcode for tracking purposes (supplied to each department).  All outgoing Institute business letter mail and packages must be dropped off by 3:00 p.m. at any of the following three (3) locations:

• Moench Hall - MDC Annex, DL130
• Bookstore - HMU
• MCC - Facilities building

Departments with bulk mailings and large mailpiece quantitites (generally 200 mailpieces) may request a pick-up services and can discuss possible rate discounts available for their mailings. 

Mail not received by the 3:00 p.m. drop-off deadline will be processed the next business day.

The following services are provided at the Mail & Copy Center:

• Laser Printing (personalization) of documents
• Inserting - letters, cards, brochures
• Sealing
• Ink Jetting Addresses
• CASS Certification of Addresses
• Folding - letters, brochures
• Wafer Seals (tabs)
• Collating
• Stamps (1st Class, Postcard and Standard Non-Profit)
• Metering - First Class and non-profit standard rate
• DHL, Priority Mail, Express Mail and Certified Mail

     Mail Services Guide

A Mail Services Guide is available to help the RHIT Campus with mail piece design, reducing postage costs, automation processing and mail preparation services.

Quality Control Assurance Program

Quality Controls are an essential part of the services provided by the Mail Processing Center. Standard Mail Procedures have been established to insure compliance with the Mail Processing Center Quality Control Assurance Program. Campus mailing patrons should read and follow these guidelines when using the mail preparation services in the Mail Processing Center.

Hours of Operation

8 am - 4:30 pm   Monday - Friday

Address Abbreviations

If you need the abbreviation for an address, click on one of the links below:

• States or Possessions
• Street Designators (Suffixes) 

United States Postal Service Rates

• Domestic Postal Rates 
• International Postal Rates

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Special Services

Click on the type of service you wish, for rates and additional information.

Certified - Provides a mailing receipt. A record is kept at the recipient’s post office. A return receipt can also be purchased for an additional fee. This service is available only with First-Class Mail and Priority Mail.

Express - Express Mail is the fastest service, with next day delivery by 12 noon to most destinations. Express Mail is delivered 365 days a year—with no extra charge for Saturday, Sunday, or holiday delivery. All packages must use an Express Mail label. Items must weigh 70 pounds or less and measure 108 inches or less in combined length and girth.

Delivery Confirmation - Verify delivery with Delivery Confirmation. Our low cost Delivery Confirmation service gives you the date, ZIP Code and the time your article was delivered. If delivery was attempted you will get the date and time of attempted delivery. You can easily access this information on our Track & Confirm Web site. Delivery Confirmation service is available for domestic Priority Mail and for parcels mailed as First-Class Mail, Package Services or Standard Mail (electronic rate only)

Insured – Provides coverage against loss or damage. Do not insure for more than the value. The amount of insurance coverage for loss will be the actual value, less depreciation.

Priority - Priority Mail offers 2-3 day service to most domestic destinations. Items must weigh 70 pounds or less and measure 108 inches or less in combined length and girth.

Registered - Provides maximum protection and security for valuables. Available only for items paid at Priority Mail and First-Class Mail rates.

Return Receipt - Provides a mailer with evidence of delivery. Also supplies the recipient’s actual delivery address if it is different from the address used by the sender. A return receipt may be requested before or after delivery. Available only for Express Mail, certified mail, insured mail for more than $50, or registered mail. Fee in addition to postage: Showing to whom delivered, signature, date, and addressee’s address (if different).
 

Student Fax Services

Fax services are available to students at the RHIT Bookstore during regular business hours. You may fax documents by completing a Fax Message Envelope.  Bookstore personnel will fax the documents for you and return the Fax Message Envelope to your campus mailbox. The Fax Message Envelope will indicate that your message was sent.

The cost for fax services is listed below:

United States - $1.00 per page 
Cover Sheet, if needed - $1.00 

International - $1.50 per page 
Cover Sheet, if needed - $1.50

Should you need to have a fax sent to you, the number is 812-877-8937.

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