Indiana Section of the MAA

INDIANA
SECTION

Mathematical Association
of America

BYLAWS FOR THE INDIANA SECTION OF THE MATHEMATICAL ASSOCIATION OF AMERICA, INCORPORATED

The name of this Section shall be the Indiana Section of the Mathematical Association of America, Incorporated.
The Mathematical Association of America, Incorporated , shall herein be referred to as "the national organization."
The purpose of the Indiana Section shall be to assist in the improvement of education in the mathematical sciences at the collegiate level by carrying out the purposes of the national organization within the state of Indiana.

any member of the national organization whose MAA mailing address is in the state of Indiana, including Zip Codes 46000 through 47999, unless the national organization has notified the Section otherwise, and
any member of the national organization whose MAA mailing address is not in the state of Indiana and who has become a member of this Section either by petitioning the MAA Board of Governors for reassignment in accordance with Article VI of the Bylaws of the national organization or by other declaration of the national organization.

The officers of this Section shall be a Chair , a Vice-Chair , a Treasurer, and a Secretary.
This Section shall have an Executive Board of which the regular members shall be the officers of the Section, the immediate past Chair, the Section Governor, the Newsletter Editor, the Student Activities Coordinator, and the Public Information Officer. Current Indiana State Directors for the American Mathematics Competitions shall sit on the Executive Board as non-voting ex-officio members.
Each member of the Executive Board must be a member of the national organization and of this Section.
The officers of this Section shall be elected at the annual Section meeting . The terms of office of the Chair and the Vice-Chair shall be one year. The Vice-Chair shall be considered the Chair-elect. The Treasurer and Secretary shall each serve a three-year term, which may be extended annually thereafter by the Section at its annual meeting. Terms of office shall begin on June 1.
Section officers shall be nominated by a committee appointed for this purpose by the Chair , with provision for further nominations from the floor at the annual Section meeting .
The Newsletter Editor, the Student Activities Coordinator, and the Public Information Officer shall be appointed by the Section Chair to serve three-year terms.
The duties of the Section officers shall be as follows:

preside at meetings of the Section and meetings of the Executive Board , and have general charge to conduct affairs of the Section,
appoint committees of the Section and shall be an ex officio member of each such committee unless specifically barred by vote of the membership at an official Section meeting, and
be responsible with the Vice-Chair for the planning of programs of Section meetings .

assist the Chair in execution of the affairs of the Section and perform the duties of the Chair in that officer's absence, and
be responsible with the Chair for the planning of programs of Section meetings .

be custodian of the financial records of the Section,
collect contributions from the members and from the national organization,
keep the funds of the Section, pay bills, and maintain careful records of income and expenses,
report on the state of the treasury at the annual meeting , and
be empowered to spend Section funds on behalf of the Section membership.

keep minutes of official meetings of the Section and meetings of the Executive Board ,
be custodian of the non-financial records of the Section,
notify members of all meetings of the Section, and
conduct the official correspondence of the Section.

The Executive Board shall conduct the affairs of the Section between meetings of the Section.
In case of a vacancy in a position, other than Section Governor, on the Executive Board, that Board shall appoint a replacement to serve until the next opportunity for an appointment by the Chair or the next meeting at which an election by the membership is held, whichever action is appropriate. The Board of Governors of the national organization shall select a replacement to complete an unexpired term of the Section Governor should a vacancy occur in this position.

The Section shall hold an annual meeting each spring and, at its discretion, hold another meeting in the fall.
A special meeting may be called either by the Executive Board or upon petition by 25 members of the Section. The arrangements for a special meeting shall be the responsibility of the Section Chair.
Each member of the Section shall be notified in writing at least fifteen days in advance of any meeting of the Section. This notice may take the form of an announcement in the Section Newsletter.
A quorum shall consist of those members present at a regular or special meeting.

Registration fees shall be charged of all non-student attendees of the meetings of the Section in amounts set by the Executive Board .
The Section Treasurer is authorized to solicit contributions from members of the Section . Through coordination with the national organization and with the authorization of the Section Executive Board , the section may periodically solicit contributions from other sources.
The assets of this Section shall be used exclusively to further the purposes of the Section. In the event of the dissolution of the Section the remaining assets will be turned over to the national organization to be used for purposes consistent with the Bylaws of that organization .

The committees of the Section shall include a Nominating Committee and such other committees as the Section may determine.

These Bylaws may be amended by a two-thirds vote of the members present at a regular or special meeting of the Section, subject to the approval of the Board of Governors of the national organization.
Every member of the Section shall be notified of a proposed amendment at least fifteen days prior to the time of voting.

Bylaws amended 8 October 1994, 4 November 1995, and 5 October 2002.