International Travel Process

Rose-Hulman believes in the power of international engagement and collaboration. Employees are encouraged to initiate and/or take part in international initiatives, conferences, partnerships and activities both for their own professional and personal development and to advance the Institute’s goals. It is exceptionally beneficial for students to be given the opportunity to engage globally and we support a variety of international activities including employee-led courses, competitions, and service projects in addition to the traditional study abroad options.

The Institute has developed processes and policies to facilitate international travel, protect the safety of our travelers and institute data, and to comply with U.S. and foreign government regulations. Individuals traveling internationally on Rose-Hulman business must comply with Institute regulations and policies. Because some aspects of the process (for example, applying for licenses that meet export control laws can take 90 days or more), travelers are strongly urged to begin the approval process as early as possible.  

The following documents have been developed to provide guidance to travelers regarding the two-step approval process as well as useful information about international travel. Travelers are expected to have read and be familiar with the information provided before and during the planning process.

International Travel Procedures and Expectations for Employee-Only Travel

International Travel Procedures and Expectation for Travel with Students

Technology Information Guide for International Travel

For Export Controls please contact Linda Price

Important Notes:

If the International Authorization Travel process is not followed as required, the trip will be considered to be a non-approved, personal trip and Rose-Hulman funds may not be used to reimburse or pay costs associated with such travel. The insurance coverage which is normally applicable for approved travel abroad will not be available for non-approved/personal travel. 

If a country or location appears on a watch list or is otherwise deemed to be unsafe, travel to that country or region may be cancelled at any time by Rose-Hulman. In such an event, Rose-Hulman does not assume responsibility for financial or personal hardships this cancellation may cause the individual(s). It is suggested that travelers going abroad obtain travel Insurance which will afford reimbursement options when such trips are cancelled, postponed, etc. 

For more information about the travel process , please contact the Office of Global Programs at global[at]rose-hulman[dot]edu