Dear
Colleagues:
Here is a
summary of our planned program committee meeting. Please send comments and concerns by email, or raise them at the
beginning of the meeting. You can also
reach me by phone at +1 812 877 8226.
Meeting Time
and Place
======================
The program
committee meeting will take place from 12:00 - 13:30 EDT (GMT - 6 hours). My apologies to those of you who have to get
up early or stay up late. This was the
best time we could find to accommodate as many PC members as possible.
Call this
number: +1 517 267 1046
You will be
prompted for a conference code: 456522
When you
join the conference please state your name, so that we can keep track of
participants.
Expected
Attendees
==================
These people
expressed interest in attending the PC meeting:
Mark Ardis
Doug Blewett
Debbie
Compeau
Steve Elliot
Eileen
Forrester
Randy
Hackbarth
Karl Kautz
Barb
Marcolin
Tom McMaster
Stan
Przybylinski
Nancy
Staudenmayer
Richard
Vidgen
Dave Wastell
I do not
expect any others.
Agenda
======
Here is the
planned agenda:
1.
Introductions, review agenda, selection of secretary and time-keeper. [5
min.]
2. Overview of keynotes, invited speakers [5
min.]
3. Overview of review results [5 min.]
a)
Papers that are clear accepts will be identified.
b)
Papers that are clear rejects will be identified.
4. Discussion of papers [40 min.]
a) Only papers that are not clear accepts or
clear rejects will be discussed. (See
"Materials for the Meeting" below.)
b) Some papers may be accepted
as talks only, i.e. not published in the proceedings.
c) Some papers may be
presented in panel form, probably without publication in the proceedings.
5. Review of selected papers [5 min.]
6. Discussion of grouping of papers [15 min.]
7. Review action items [5 min.]
8. Adjourn
If you have
suggestions for changes to the agenda please send them by
email or
bring them up during the first item.
Special
Roles
=============
It would be
especially helpful if people volunteered to act as secretary or time-keeper. The secretary needs to keep track of the
disposition of papers (accept, reject) and action items that are assigned. The time-keeper needs to remind me when we
are getting close to the end of our budgeted time for meeting sections. I would prefer not to assign these duties,
but I will if I have to.
Materials
for the Meeting
=========================
The papers,
abstracts, and reviews are all on-line:
http://www.cs.rose-hulman.edu/~ardis/IFIPWG8.6/
I have
removed reviewers' names and email addresses from their reviews. You may download any of these before the
meeting, but we ask that you destroy any copies of papers or reviews
immediately after the meeting. I will
remove all materials from the website right after the meeting. If you are unable to view these files I can
email some of them to you, but I cannot email all of them.
In the
directory containing the reviews there is a file that
summarizes
review results:
http://www.cs.rose-hulman.edu/~ardis/IFIPWG8.6/Reviews/ranked.txt
I have also
attached a copy of the file to this message.
The file
ranks papers by their scores. The top
group of papers will be considered clear accepts, and the bottom group will be
considered clear rejects. We will spend
some time during meeting item 3 discussing which papers to include in which
list.
The
Abstracts directory contains abstracts of the top papers (all but clear rejects
and the bottom 4 papers from the marginal category). Barb Marcolin has drawn up a proposed grouping of all of these
papers, so that we have something to start our discussion of groupings. The
file is:
http://www.cs.rose-hulman.edu/~ardis/IFIPWG8.6/Abstracts/groupings.txt
I have also
attached a copy to this message.
Avoidance of
Conflict
=====================
Although we
did not use a double-blind reviewing process, it is still half-blind. That is, the authors will not know who
reviewed their papers. I have removed
references to reviewers' names and email in the reviews, and we ask that you
not reveal which papers you reviewed during the meeting unless it is absolutely
necessary.
In any case,
we ask PC members who are also authors to excuse themselves from discussions of
their papers. Here is the protocol we
will follow:
1) Before we start discussion of any paper I
will ask authors of that paper to leave the meeting.
2) We will discuss the paper for no longer than
5 minutes. (The time-keeper will remind
us of the end of this period.)
3) Authors may rejoin the meeting after 5
minutes, announcing themselves when they rejoin.
It appears
as if we will only have a few of these needed absences, as many of the PC
members who are also authors are unable to attend the meeting.
Action Items
============
At the end
of the meeting we will review action items that arose during the meeting. In addition, I will prepare a summary of the
meeting with the help of the secretary and distribute it within two weeks.
I will also
send notices to authors about their submissions, including instructions on
format, etc. within two weeks of the meeting.