of Rose-Hulman Unity
Article I : Name and Purpose
Section 1. Description
Unity is the official Rose-Hulman gay, bisexual, lesbian,
transgender & straight alliance.
Section 2. Purpose
The purpose of Unity is twofold; to provide a place where
individuals can be themselves without fear of prejudice or hate, and to promote
an environment on campus and throughout our community that is tolerant of all
Section 3. Affiliation
This organization is not affiliated with any local, state, or
national group with the exception of oSTEM (out in Science Technology
Engineering and Math).
Section 4. Beliefs
Unity does not, as a club, officially adopt or act upon any moral
viewpoint or belief, other than the idea that intolerance and discrimination
should be stopped wherever present.
Article II : Membership
Section 1. Non-discrimination Statement
Membership in this organization shall be without regard to race,
color, religion, creed, gender, gender identity or expression, sexual
orientation, national origin, handicap, age, marital status, political belief
or affiliation, or membership or non-membership in any other organization.
Section 2. Statement of Anonymity
The following statement should be read at the first Unity meeting
of each academic school year. Thereafter, it should be read or mentioned
at the beginning of each meeting.
attendee of a Unity meeting shall discuss the attendance of another person
outside of Unity. Any personal information discussed in a meeting should not be
discussed outside of Unity without consent of any concerned parties. To support
this cause, Unity keeps no public membership list.
Section 3. Requirements for Membership
may become a member who has attended three previous meetings, or two
consecutive meetings within the current academic year.
who are not current students at Rose-Hulman cannot receive funding for
who are not current students of Rose-Hulman cannot vote on matters
or removal of officers.
2. Removal of members.
3. Amendments to the constitution.
4. Financial matters.
Section 4. Removal of Members
If a member of the group harms another member or threatens another
member in such a way that they fear for their personal safety, or if a member
is part of harassment or disruptive behavior, or if a member violates the
anonymity statement, that member may be removed by the following process:
petition to remove the member in question must be submitted to an officer
and must consist of a statement of motivation. When the
petition is received, the president shall call a meeting of the advisor,
member in question, and the president to discuss the petition.
(A) fails to solve the problem, then the grounds for removal are to be
presented at a meeting of the officers, mediated by the president and the
member in question shall be provided an opportunity to present a defense either
in person or in writing.
on removal shall not occur sooner than one week after the presentation of
grounds and defense has been made. The vote shall be by secret ballot. A
unanimous vote of the officers present shall be required for removal.
Article III : Officers
Section 1. Constitutional Officers
The Officers of the organization shall be:
Section 2. Qualifications for Holding Office
In order to be eligible to hold an office, the candidate must be a
student member of the organization with voting status and must plan to attend
Rose-Hulman for the entirety of the elected term. Any officer may
hold up to two, but there must always be a different president than vice
Section 3. Elections
officers of the organization shall be elected for a term of one academic
will be held during the 6th week of the winter term, and elections
will be held during the 7th week
of the same term of the school year.
shall be determined by a secret ballot vote. The candidate receiving the
highest number of votes will win the election.
the event the two candidates with the highest number of votes receive the
same number of votes, a revote will be cast between the two candidates.
newly elected officers will begin their terms of office at the beginning
of the spring term following their election.
elections and before the beginning of the next term, each incoming
officer and the outgoing officer of the same position will attend at
least one individual meeting for the purpose of explaining
responsibilities and duties. During this same time period, there should
be at least one officer meeting, consisting of each old and new officer.
Section 4. Duties of Officers
officer shall have the following duties:
represent the group at Institute functions whenever possible.
perform duties as requested by the president.
President shall be the principal executive officer and shall have the
- To preside at all meetings of the
- To call special meetings when required.
- To handle public relations, including
checking the unity school mailbox.
- Maintain contact with the club advisor.
- To create new committees as necessary.
Vice President shall have the following duties:
- To preside in the absence of the president.
- To prepare quarterly Unity evaluation
- To prepare and file any reports required by
Secretary shall have the following duties:
- To keep minutes of each meeting of the
- To notify all members of meetings.
- To handle all official correspondence with
members as needed.
- To maintain contact with the Unity Alumni
Association, and keep a record of its membership.
- To maintain the confidential Unity
- Help the vice president collect data from
Unity evaluation and event evaluation surveys and present the data at
the second meeting of each quarter.
- If there is no webmaster, update the unity
website as necessary.
Treasurer shall have the following duties:
- To keep all financial records of the
- To prepare and submit financial reports to
- To prepare the annual budget and all budget
requests for funds.
- To present at the second meeting of each
quarter the budget the events of the previous quarter, and the projected
budget of all events of the current quarter.
Service Chair shall have the following duties:
organize service events both on and off campus for the organization.
should be at least one club service event per quarter.
Webmaster shall have the following duties:
- To update the Unity website as needed
Social Chair shall have the following duties:
- To organize social events both on and off
campus for the organization.
- To ensure there is at least one social event
each quarter of the school year.
- Act as liaison between Unity and similar
groups in the area.
- Be responsible for publicity of events.
- To ensure the display box in the Commons is
updated on a regular basis.
Section 5. Vacancy of an Office
the event of a vacancy in the office of the president before the expiration of
a full term, the vice president shall assume all duties until a special
election can be held within two weeks to fill the vacancy.
B. In the event of a vacancy in any office other than the
President before the expiration of a full term, a special election shall be
called by the president within two weeks to fill the vacancy.
Section 6. Removal of Officers
An officer may be removed by the following process:
petition to remove the officer in question must be submitted to the advisor and
must consist of a statement of motivation. When the petition is
received, the advisor will call a meeting of all the officers.
B. If (A) fails to solve the problem, then the
grounds for removal are to be presented at the meeting by another
C. The officer in question shall be provided an opportunity to
present a defense either in person or in writing.
D. Voting on removal shall not occur sooner than one week
after the presentation of grounds and defense have been made and will be by
secret ballot. A majority vote of the members present shall be required.
Article IV : Advisor
Section 1. Selection of Advisor
The Advisor to this organization must be a member of the RHIT
faculty or staff. In the event of the need to select a new Advisor the
following process should be followed:
Advisors should be discussed at a regular meeting of the organization.
candidate should be contacted before the next meeting to see if he or
she is willing to hold the position.
candidates will each be voted on by secret ballot at the next meeting. The
candidate who receives the majority vote of the present members will
become the acting Advisor on a date selected by the organization.
Section 2. Role of the Advisor
Advisor shall assist the officers and members in accomplishing the purpose of
B. The Advisor shall be contacted with petitions regarding
removal of officers or members.
C. The Advisor shall be present in meetings regarding removal
of members between the president and member in question.
Article V : Amendements
Section 1. Ratification
proposed amendment to this constitution shall be presented to the membership at
least one meeting prior to the meeting at which the vote is to be held.
B. Ratification of an amendment to this constitution requires
2/3 vote of the members present at a scheduled meeting.
Article VI: oSTEM
Section 1. Definition
refers to our Rose-Hulman chapter of out in Science Technology Engineering and
This oSTEM will act as a sub-committee of Rose-Hulman Unity.
By being an oSTEM chapter we are given opportunities for professional
development through conferences and other resources.
goal of oSTEM is educating and fostering leadership for LGBTQA communities in
the STEM fields
Section 2. Attendance
oSTEM members must be on a published membership list that is kept separate from
the anonymous Unity membership list.
No members of Unity are obligated to be on the public membership
Section 3. Officers
officers of oSTEM are concurrent with officers of Unity.
An officer will be placed in charge of oSTEM as appointed by the
President. Their duties will entail:
Ensuring we maintain our oSTEM chapter affiliation.
Organizing oSTEM specific events on campus.
Leading oSTEM specific discussions.