| The Office of
Administrative Services provides guidance to the campus with the
Institute's purchasing system. Rose-Hulman operates a system of
decentralized purchasing in which each department/unit is authorized
to purchase goods and services on behalf of the Institution.
Policies and Procedures
Purchasing Guide Purchasing policies and procedures have been
established to ensure sound, consistent, purchasing practices for cost effective
buying while adhering to external funding source requirements for bidding,
documentation and reporting.
Employees of Rose-Hulman are encouraged to read
the
Purchasing Guide
to assist them in understanding the purchasing policies and procedures used by
the Institute when acquiring supplies, equipment, and contractual services.
Departmental budget managers are authorized to
procure equipment, supplies, and services in amounts less than $2,500 (excluding
freight) without issuing a Rose-Hulman Institute of Technology Purchase Order.
In addition, there are other specific commodities and services exceeding the
$2,500 scope limit that may also be purchased without issuing a RHIT Purchase
Order.
ALL OTHER purchases of $2500 or more MUST be
made on a Rose-Hulman electronic Purchase Order to be a valid obligation of the
Institute.
Always indicate to the vendor that
your purchase is tax exempt and provide them with a copy of our
TAX EXEMPT CERTIFICATE.
Purchase Orders and Invoice Payment
Instructions
Purchase Order Terms and Conditions
In order to identify the originator
of a purchase order, log into
Banner Web, click on the 'employee' tab and select 'Purchase
Order Lookup' from the menu.
Group Purchasing Consortiums
Those who make purchases on behalf
of RHIT are encouraged to become familiar with group buying
practices.
Faculty and Staff have a number of
options when the seek out goods and services. Sometimes the
easiest option isn't the best one. There are several
professional organizations that have already done the legwork for
us. They have sought out the best supplies and established
favorable pricing. This reduces the labor involved in the
bidding process.
Rose-Hulman is partnered with
three different groups that provide ready-made pricing. These
are:
-
E & I (Educational
and Institutional Cooperative Services, Inc.
-
ICI (Independent
Colleges of Indiana)
-
HRG (Horizon
Resources Group)
Click here to view a
list of commonly used vendors.
Sam's Club Direct Card Program
The Institute provides departments
with a Sam's Club Direct card for use in making purchase for various
supply items at the local store location. All requests are
made by your supervisor to the Office of Administrative Services.
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