Move Update Announcement
The United States Postal
Service (USPS) has implemented a "Move Update Compliance Process". What is
"Move Update" and why should I care? RHIT often sends mailings at
discounted First Class rates. The USPS requires that the sender
verify that the NAME/INDIVIDUAL to whom the mail is addressed, actually resides
at that address.
If your department uses an
ancillary endorsement (Address Service Requested, Return Service Requested or
Change Service Requested) AND your department updates its database with
information, you are in compliance. However, you must be able to
prove that the database was updated. The USPS has assigned field
auditors to businesses to verify that they are maintaining compliance with the
"Move Update Compliance Process."
Failure to prove your
compliance could subject your department to penalties by the USPS and loss of
past and future discounts.
Here are some suggestions to
help your department avoid these potential penalties and maintain compliance:
1) For internal address
databases (such as Banner) --maintain documentation that you have changed the
2) For externally
purchased address databases--require the seller to certify that they are "Move
3) For all address
databases--consider sending the address database to a NCOA (National Change of
Address) vendor for updates. Please contact Nancy Neice x8086 for the
appropriate vendor information.
"Move Update" and "CASS" are two totally different requirements. CASS
tells the USPS that the street and city address on your mail falls in a
deliverable range preset by the USPS. It contains a legit +4 and delivery
point barcode. The Mail Processing Center has software that will "CASS"
certify the mailing address.
Please contact Nancy x8086
for further information on either of these mailing requirements.
Mail Services Alert
for questions about how Mailrooms and offices should handle mail that may
contain a written threat of chemical or biological material inside of mail that
may contain a substance or form of powder.
Also, you can
view a video
on Protecting Mailrooms from Biological Threats for more information relating to
safety and suspicious mail. You will need
to view the video. The video can be best viewed by enlarging the screen and
increasing the volume on your speakers.