Student refunds and return of financial aid funds

The following procedures will occur if you voluntarily withdraw from Rose-Hulman.

Institutional Charges

If you voluntarily withdraw from the Institute, you may be entitled to a pro-rata refund of tuition and room-and-board charges for that period. The amount returned is based on the percentage of enrollment completed and is calculated by dividing the number of calendar days completed by the total number of calendar days in the quarter. If the calculated percentage exceeds 60%, there will be no reduction in charges. Student activity fees, residence hall association fees and laptop administration fees are not refundable. Overload charges are refundable on the same pro-rata basis as basic tuition. You are also responsible for any unpaid charges for the period of enrollment, any unearned financial aid and an administrative fee of $100.

Return of Title IV Funds

Rose-Hulman is required to return a pro-rata share of any unearned Federal Title IV funds to the Department of Education. Federal Title IV financial aid includes Federal Direct Stafford Loans, Federal Direct PLUS Loans, Federal Perkins Loans, Federal Supplemental Educational Opportunity Grand (SEOG) and the Federal Pell Grant. The amount returned is based on the percentage of enrollment completed and is calculated by dividing the number of calendar days completed by the total number of calendar days in the quarter. If this percentage is greater than 60%, the unearned portion (100% minus the calculated percentage) will be returned to the Department of Education. The amount returned will show up as a charge on your account. These funds will be returned in the following order as prescribed by federal regulations:

  • Federal Direct Stafford Loans (Unsubsidized)
  • Federal Direct Stafford Loans (Subsidized)
  • Federal Perkins Loan
  • Federal Direct Parent Loans for Undergraduate Students (PLUS)
  • Federal Pell Grants
  • Federal Supplemental Educational Opportunity Grants (SEOG)
  • Any other Title IV funds

Return of Institutional and Other Financial Aid

All other forms of financial aid will be returned in a manner consistent with Federal Title IV regulations. The amount returned will be based on the percentage of enrollment completed and will be calculated by dividing the number of calendar days completed by the number of calendar days in the quarter. If this percentage is greater than 60%, no financial aid will be returned and you will retain 100% of this aid to offset expenses. If the percentage is less than 60%, the unearned portion (100% minus the calculated percentage) will be returned to each appropriate source of funding. The amount will show up as a charge on your account.

Change to Part-Time Status During a Term

If you withdraw from a course but continue as a part-time student (fewer than 12 quarter hours), the tuition refund shall be the difference between the initial billing and the revised billing multiplied by the unearned portion of the quarter. Dividing the number of calendar days completed by the number of calendar days in the quarter and subtracting this number from 100% will calculate this percentage. If the calculated percentage is greater than 60%, you will not be entitled to a reduction in tuition. If you who drop below half-time during this refund period, you will have all financial aid removed with the exception of the Federal Pell Grant. If you continue to be enrolled for at least six credit hours and are eligible, you may retain a portion of the Federal Supplemental Educational Opportunity Grant, Federal Direct Stafford Loan, Federal Direct Parent Loan for Undergraduate Students, State funds and RHIT institutional funds.