Satisfactory Academic Progress (SAP) required to continue receiving financial aid

In addition to Rose-Hulman academic requirements, financial aid recipients must meet the following criteria in order to establish and maintain eligibility for financial assistance.

Satisfactory Academic Policy - RHIT Policy

Any student receiving financial assistance who does not meet the satisfactory academic progress requirements during a preliminary review at the end of each academic year will be on Financial Aid warning.  If a student is put on Financial Aid warning, they will be required to make an Academic Plan that will involve the student's Academic Adviser.  The student and his/her Academic Adviser will make an Academic plan which the student will need to follow.  A copy of the Academic plan will be stored in the student's financial aid file.  If the student does not maintain the requirements of the Academic Plan, he/she will be notified by written letter.  This student will need to make an appointment with the Financial Aid Office and Academic Advisor to discuss the situation.  If the Financial Aid Director and Academic Advisor approves the appeal, the student will be put on an Academic Plan.  Once the student's Cum GPA goes above the required GPA, he/she will be taken off Probation.

Undergraduate Students - Grade Requirements

An undergraduate student is considered to have made satisfactory academic progress for maintaining financial aid eligibility in a course of study if the following schedule is maintained.


   Credit Hours Completed              Class Status                        GPA          

                  0 - 44                             Freshmen                               1.8

                45 - 94                            Sophomore                             2.0

               95 - 144                           Junior                                     2.0

                >145                               Senior                                    2.0

Complete at least 67 percent of all attempted credit hours

This will be reviewed annually at the end of each academic year and the aggregate percentage of coursework attempted and passed must equal 67 percent or greater at each review.  (For example, an undergraduate student enrolled for 12 credit hours and completing only 8.5 credit hours has completed an acceptable percentage of attempted credit hours, 67 percent or greater)

Complete a dgree program in a maximum time frame of no more than 150 percent of the average length of the program. - FOr example, the average number of credit hours it should take to complete an engineering undergraduate degree program is 194 credits.  Using that average, 291 hours would equal 150 percent and would be the maximum numer of credit hours for which a student could receive financial aid from federal sources, assuming the above requirments are also met.  The 150 percent standard applies to graduate student based on average program length as defined by the student's academic program.  All classes no matter if you received aid or not, will count in the maximum timeframe.

*  For transfer students:  The number of transfer hours accepted at the point of admission will be used to calculate the student's remaining eligibility under the 150 percent calculation and will be included in the quantitative calculation which includes number of credits attempted and completed.

*  For second undergraduate degree students:  These students are only eligible to receive loan funds.  Second-degree students will be give 150 percent of stated credit hours required for the second degree program.

*  For student's who change their major:  The student's classes that will be accepted in the new major will be considered in the maximum time frame. 

*  For student's who take summer classes:  The classes will be considered transfer classes if taken elsewhere other than Rose-Hulman.  The classes taken at Rose-Hulman will be considered in teh maximum timeframe.

SAP Appeals

A student may appeal termination of aid eligiblity if extenuating circumstances existed that prevented normal academic success or successful completion of the terms of SAP.  To appeal, the student must complete a SAP Appeal form, which allows the student to explain and document extenuating circumstances and develop an Academic plan.  Examples of extenating circumstances include:  personal or family critical illness (both physical or mental), natural disaster impacting the student or family's home, assault, etc.  If an SAP appeal is approved, the student will be placed on SAP financial aid probation.

Grades, enrollment/withdrawl and repeated classes

GRADES:  Only courses for which a student receives a grade of A, B, C, D, or I are acceptable.  Students who fail to complete at least 67 percent of attempted credit hours because of incomplete grades or who withdraw from all classes will have their financial aid terminated.  A student may receive financial assistance for a course that was repeated for which a non-passing grade was received.

Note:  Student may take a class over and receive financial aid if the student had failed the class.  If the student is taking a class over that they have previous passed, the class will not be eligible for financial aid.