Other ways to communicate with potential employers

Your cover letter and resume are just the beginning in communicating with potential employers. Unless they call the minute they receive your letter and offer you a job, you have some following up to do. Consider the following other important letters and samples, and stop in the Career Services Office for additional advice.

Thank-you letter

Your mother was right when she taught you to always say "thank you." A well-written and professional thank-you letter is one of the most important steps in a comprehensive job search. Send a thank-you letter as a follow-up to any communication (interview, phone conversation, written reply) with an employer or networking contact. This is the time to express your appreciation, reemphasize your strong qualifications, reiterate your interest in the position, or provide additional information that will convince an employer that you are the best candidate. Never send handwritten notes and don't use form letters. If you interview with more than one person, send an appropriate and unique thank-you letter to each interviewer. Here's a sample thank-you letter.

Acceptance letter

Congratulations! You've decided to accept a job offer. Now make it official with an acceptance letter. The letter confirms your acceptance of the position as well as specific details about salary, starting date and other arrangements. An acceptance letter generally follows a telephone or personal conversation in which the details of the offer and terms of employment are discussed. Take a look at our sample acceptance letter.

Refusal letter

You're a Rose-Hulman student, so you'll likely have more than one job offer and you can't take them all. It's important to write a refusal letter to anyone who offered you a job that you aren't taking. Let the companies whose offers you are refusing know as early as possible so they can move on. There are three main points to include in a refusal letter: a courteous thank you, the fact that you've accepted another offer and the possibility of working with them in the future. Here's what you might say in a refusal letter.