 Fees
Summer
Fees
Students
doing work during the summer which requires any effort on the part
of a faculty member shall register for the appropriate number of
course and/or research credits and be assessed the usual registration
fee and/or tuition at an hourly or quarterly rate.
Continuing
Enrollment Fee
Any
student who is not registered for any course, except GS504 Graduate
Seminar IV, and who has substantially completed his or her research,
if approved by the advisor and the Associate Dean of the Faculty
must register each quarter for "Degree Only." The Degree
Only fee is $45.00 per quarter. This category will permit a student
to take the final examination, submit a thesis, and receive a degree.
Student
refunds and return of financial aid funds
I. Institutional Charges
Students
who voluntarily withdraw from the Institute may be entitled to a
pro-rata refund of tuition, room, and board charges for that period.
The amount returned is based on the percentage of enrollment completed
and is calculated by dividing the number of calendar days completed
by the total number of calendar days in the quarter. If the calculated
percentage exceeds 60 percent, there will be no reduction in charges.
Student activity fees, residence hall association fess, and laptop
administration fees are not refundable. Overload charges are refundable
on the same pro-rata basis as basic tuition. The student is also
responsible for any unpaid charges for the period of enrollment,
any unearned financial aid, and an administrative fee of $100. In
addition, a student has 30 days to satisfy the balance owed on his/her
laptop computer.
II.
Return of Title IV Funds
Rose-Hulman
is required to return a pro-rata share of any unearned Federal Title
IV funds to the Department of Education. Federal Title IV financial
aid includes Federal Direct Stafford Loans, Federal Direct PLUS
Loans, Federal Perkins Loans, Federal Supplemental Educational Opportunity
Grant (SEOG) and the Federal Pell Grant. The amount returned is
based on the percentage of enrollment completed and is calculated
by dividing the number of calendar days completed by the total number
of calendar days in the quarter. If this percentage is greater than
60 percent, no Title IV funds will be returned to the Department
of Education and the student will retain 100 percent of this aid
to offset expenses. If the percentage is less than 60 percent, the
unearned portion (100 percent minus the calculated percentage) will
be returned to the Department of Education. The amount returned
will show up as a charge on the student's account. These funds will
be returned in the following order as prescribed by federal regulations:
Federal Direct Stafford Loans (Unsubsidized)
Federal Direct Stafford Loans (Subsidized)
Federal Perkins Loan
Federal Direct Parent Loans for Undergraduate Students (PLUS)
Federal Pell Grants
Federal Supplemental Educational Opportunity Grants (SEOG)
Any other Title IV funds
III. Return of Institutional and Other Financial Aid
All other forms of financial aid will be returned in a manner consistent
with Federal Title IV regulations. The amount returned will be based
on the percentage of enrollment completed and will be calculated
by dividing the number of calendar days completed by the number
of calendar days in the quarter. If this percentage is greater than
60 percent, no financial aid will be returned and the student will
retain 100 percent of this aid to offset expenses. If the percentage
is less than 60 percent, the unearned portion (100 percent minus
the calculated percentage) will be returned to each appropriate
source of funding. The amount returned will show up as a charge
on the student's account.
IV. Change to Part-time Status During a Term
When a student withdraws from a course but continues as a part-time
student (fewer than 8 quarter hours), the tuition refund shall be
the difference between the initial billing and the revised billing
multiplied by the unearned portion of the quarter. This percentage
will be calculated by dividing the number of calendar days completed
by the number of calendar days in the quarter and subtracting this
number from 100 percent. If the calculated percentage is greater
than 60 percent, the student will not be entitled to a reduction
in tuition. Students who drop below half-time during this refund
period will have all financial aid removed with the exception of
the Federal Pell Grant. If a student continues to be enrolled for
at least six credit hours and is eligible, the student may retain
a portion of the Federal Supplemental Educational Opportunity Grant,
Federal Direct Stafford Loan, Federal Direct Parent Loan for Undergraduate
Students, State funds and RHIT institutional funds.
Financial
Assistance
In
general, Rose-Hulman has three types of financial aid available
to graduate students:
Assistantships:
Graduate Assistantships; awarded by the President upon recommendation
of the Graduate Studies Committee.
Tuition Grants: Awarded by the President upon the recommendation
of the Graduate Studies Committee.
Loans: Apply at the office of the Dean of Student Life.
In addition to the above, two-year Army Reserve Officers' Training
Corps (ROTC) scholarships are available for students who wish to
earn an Army officer's commission while pursuing a graduate degree.
These valuable scholarships provide money toward tuition, books,
and living expenses. Programs are available to assist students with
prior military service or those with no military experience. Students
should contact the Department of Military Science for scholarship
requirements.
Assistantships
for the academic year normally include a stipend and a full tuition
grant. Payment is in installments beginning in September.
In
awarding financial aid, preferences will be given to students who
do not have any outside support.
A. Work Requirements
A graduate assistant is expected to perform duties as assigned by
the department concerned. These typically require 12 to 15 hours
of service per week depending on the level of support.
Graduate academic work together with an assistantship requires a
full-time effort. While eight quarter hours is the minimum full
load, 12 hours per quarter constitutes a normal load for a graduate
assistant. Students receiving graduate assistantships should not
accept additional outside employment.
B.
Review of Graduate Financial Aid Requests
Continuation
of an assistantship or tuition grant depends on the satisfactory
performance of the duties assigned and on a graduate student's academic
progress. The Rose-Hulman academic year is divided into three quarters.
The performance of each student is evaluated at the end of each
quarter.
Financial aid (graduate assistantship or tuition grant) is normally
granted through the end of the Spring Quarter. To request an extension
of financial aid, a student must send a letter to the Associate
Dean of the Faculty. The letter should describe the progress which
has been made toward degree requirements and explain the reasons
why financial assistance should be continued. The student should
attach to the letter a copy of all grade reports or a current transcript,
a copy of the student's plan of study, and a copy of the form appointing
an advisory committee. In addition, the student should request his
or her advisor to write a supporting letter describing the student's
progress toward the degree and any extenuating circumstances to
the Office of Research and Graduate Studies. A Graduate Aid Request
Fact Sheet is available from the Office of Research and Graduate
Studies to assist the student in making his or her request.
A
request for extension of financial aid, together with all supporting
documentation and letters of reference, must be received by the
Associate Dean of the Faculty in accordance with the following timetable:
The end of the sixth week of the Fall Quarter for aid beginning
in the Winter Quarter, the end of the sixth week of the Winter Quarter
for aid beginning in the Spring Quarter, and the beginning of the
Spring Quarter for aid beginning in the Fall Quarter. The Graduate
Studies Committee will review and decide on each request for additional
assistance by the end of the ninth week of the quarter. The Associate
Dean of the Faculty will inform each student in writing of the Committee's
decision.
If
the student is not on academic probation, is making satisfactory
progress toward the completion of a thesis, and is performing the
duties assigned, a request for extension of a graduate assistantship
is normally granted through the fourth quarter of graduate study,
depending upon the number of requests received. A graduate student
should not expect the continuation of a graduate assistantship beyond
the fourth quarter of study, even if the student has not held the
assistantship for all four quarters. Tuition grants may, at the
discretion of the Graduate Studies Committee, be continued for a
longer period.
A
student desiring any change in his or her financial aid status must
follow the timing and procedure described above in the quarter preceding
the one for which the change is desired.
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February 4, 2003 