CONSTITUTION AND BY-LAWS OF
THE CIVIL WAR ROUND TABLE OF WEST CENTRAL INDIANA
Name and Object of the Organization
The name of this organization shall be “The Civil War Round Table of West Central Indiana.” The object of the organization shall be to study all aspects of the American Civil War and to promote the interchange of knowledge concerning it.
Membership and Business Year
Membership in the Civil War Round Table of West Central Indiana shall be open to all interested persons. Active members shall consist of all members who have paid current dues in accordance with these By-Laws and whose names are contained on the rolls of the secretary for the current year.
The business year of the Round Table shall begin on September 1 and conclude August 31.
The officers shall be a President, Vice President, Secretary and Treasurer. These officers, together with an additional three persons elected from the membership of the Round Table, shall constitute the Executive Board which shall have charge of all the affairs of the organization.
Duties of the Officers
PRESIDENT: The President shall be elected for a term of two years, effective September 1, following the regular elections, or until his successor has been elected; he shall not succeed himself in office. It shall be the President’s duties to preside at all meetings of the organization and executive board. He shall, with the approval of the Executive Board, appoint the Chairman and members of all special committees. He shall conduct the management of the Round Table.
VICE PRESIDENT: The Vice President shall be elected for a term of two years, effective September 1, following the regular elections, or until his successor has been elected; he shall not succeed himself in office. In the absence of the President, for any reason, he shall perform the duties of the President; also, any special duties assigned to him by the President. In addition, the Vice President shall be responsible to audit the books of the Treasurer at least two weeks prior to the annual meeting and shall certify his audit to the organization at such regular meeting.
SECRETARY: The secretary shall be elected for a term of two years effective September 1, following the regular elections, or until his successor has been elected. It shall be his duty to maintain complete current files and maintain the membership rolls of the Round Table; he shall send out notices of meetings of the Executive Board and keep the minutes of those meetings; he shall also perform any special duties assigned to him by the Executive Board.
The executive Board shall consist of the officers of the Round Table and three other members of the Round Table. The seven members of the Board shall be elected annually at the last regular meeting prior to the beginning of the next business year and shall serve a term of two years effective September 1, following the regular elections or until their successors have been duly elected.
The Board shall meet at the call of the President; or upon the call of the majority of its members. The majority of its members shall constitute a quorum for the transaction of business. It shall be the duty of the Executive Board to arrange all meetings of the organization; to approve all financial transactions; and to perform all other acts necessary to the preservation, prestige, and well-being of the Round Table. It may delegate certain of its duties to special committees, except those dealing with fiscal matters. The Board may authorize the hiring of clerical assistance if necessary.
Election of Officers and Executive Board
The President, each year, at least three scheduled meetings prior to the end of the business year, shall appoint a Nominating Committee to be composed of three active members of the Round Table. This Committee shall nominate a slate of officers and report such nominations at the regular meeting occurring not less than two meetings prior to the end of the business year. The submission of this report by the Nominating Committee shall not preclude additional nominations from the floor at any meeting in which the election is scheduled. Upon the completion of the nomination of officers, the Round Table shall forthwith proceed to the election of officers and members of the Executive Board.
The active members present at the election meeting shall constitute a quorum. Each active member present shall be entitled to one vote. A plurality of votes cast for any one candidate shall constitute his or her election to office.
The officers and board members elected at such meeting shall take office on September 1, and shall continue in office until their duly elected successors take office. In the event any elected officer or board member shall be unable to fulfill the duties as an officer of board member, his office shall be declared vacant upon a vote of the majority of the remaining officers and board members and they shall elect his or her successor by majority vote.
The organization shall have such special committees as the President may see fit to appoint from time to time with the approval of the Executive Board; such committee shall serve until relieved by the President, or until the end of his term of office. Members of the special committees may be appointed from the membership of the Executive Board.
It shall be the duty of the Treasurer to collect such dues as may be established by the Executive Board. Any person not paying his or her dues within six months of the due date shall be dropped from the rolls. Full dues shall be collected during the first six months of the fiscal year and half dues for the last six months for the remainder of the year.
This constitution and by-laws may be amended by the majority of the quorum present. Active members present voting at any regular meeting or duly called special meeting shall constitute a quorum. Notification of any proposed amendment shall be sent to the membership at least two weeks in advance of the meeting at which the proposed amendment is presented for a vote.
Policies and Procedures
The Executive Board shall determine policies and procedures for the Round Table. Members desiring to introduce resolutions bearing upon such matters will first submit the same in writing to the Executive Board for its approval. Roberts Rules of Order shall govern at the meetings, either of the Round Table or of the Executive Board, though it be the intention that meetings be informal as proper decorum permits.