Rose-Hulman Bowling Club Constitution

Article I - Name

This organization shall henceforth be known as the Rose-Hulman Bowling Club (RHBC)

Article II - Preamble

The Rose-Hulman Bowling Club, in an effort to advocate the sport of bowling, does hereby establish this constitution. The goals of this organization shall be to encourage participation by the Rose-Hulman population in the sport of bowling; to promote a competitive environment; to provide a means for improvement; and to maintain integrity and respect between all participants.

Article III - Government

Section 1 - Officers

The Rose-Hulman Bowling Club will have a total of three officers: a President, a Vice-President, and a Treasurer.

Section 2 - Term

Officers begin their service two weeks after the election date (outlined in Article VII, Section 1) up until such time that a successor takes office.

Section 3 - Nomination

Any active member (defined in Article IV, Section 2) of the Rose-Hulman Bowling Club is eligible for nomination provided they meet the requirements for general membership (outlined in Article IV, Section 2).

Section 4 - Presiding Officers

The President of the organization will be the presiding officer at meetings (defined in Article VII, Section 2) and special functions (defined in Article VII, Section 3). If the President is unavailable, the order of succession shall be as follows: the Vice-President, and the Treasurer.

Section 5 - Succession of Officers

Clause 1 Office Vacancy

In the event that an officer's position is left vacant, whether temporarily or permanently, the order of succession shall be as follows: Vice-President, and Treasurer. If the succeeding officer chooses to remain in their current office, a special election will be held to elect a member to the vacant office.

Clause 2 Emergency Appointment

If the succession of officers is insufficient to fill a vacant office, the presiding officer may appoint a member of good standing (outlined in Article IV, Section 1) to temporary duty until such time that a proper election may be held.

Clause 3 Special Elections

Special elections shall be held at the most convenient time available for the general membership of the organization. Any special election will follow the same protocols as the general officers election (outlined in Article VII, Section 1).

Section 6 - Duties of Officers

Clause 1 - Duties of the President

The duties of the President are as follows:

To serve as chairman at officer meetings
To call meetings as needed or required by the Constitution
To preside over general meetings and special functions
To serve as ambassador to all groups and organizations not affiliated with the Rose-Hulman Bowling Club
To supervise and assist the other officers
To review and, if necessary, revise the work of the other officers
To create and present, along with the Treasurer, any budget requests made to SGA

The President may take action on the behalf of any officer if he/she deems it necessary to the well-being of the organization.

Clause 2 - Duties of the Vice-President

The duties of the Vice-President are as follows:

To appoint members to any committees created and supervise/coordinate their activity
To maintain the integrity of the club by strictly enforcing the rules laid out in this Constitution
To appoint or replace a faculty advisor for the organization
To coordinate with the organization's advisor and, when necessary, the Dean of Students
To update the website with current scores and tournament information

Clause 3 - Duties of the Treasurer

The duties of the Treasurer are as follows:

- To prepare a budget each year as required by SGA well as any additional funding requests made to SGA

- To pay for and submit the Blue Form for reimbursement as defined by SGA

Clause 4 - Impeachment

In the event that an officer fails to perform any or all of his or her tasks to the satisfaction of the general membership, a petition for impeachment may be submitted to the presiding officer or the would-be successor if the presiding officer is under review. To be considered, the petition must contain the signatures of three-fourths of the active membership of the organization. Once obtained, the organization will hold a vote at first convenience to determine the outcome of the impeachment. If a three-fourths vote is obtained, the officer is removed from their office and resumes a normal membership.

Article IV - Membership

Section 1 - Eligibility

Clause 1 - Membership

To qualify for membership to the Rose-Hulman Bowling Club, a person must maintain the following requirements:

- Must be a current student at Rose-Hulman Institute of Technology

- Must be in good academic standing with the Institute (if applicable) and maintain an overall GPA of 2.00

- Must abide by all rules set forth by the organization (outlined in Article VII, Section 7)

Clause 2 - Office

To qualify for nomination to an office in the Rose-Hulman Bowling Club, a person must maintain the following requirements:

Maintain active membership for at least three quarters prior to nomination
Must attain the appropriate knowledge base to execute the office to which the member will be nominated

Section 2 - Active Members

An active member of the organization is defined as the following:

- Must participate in at least one bowling event per quarter

- Must maintain membership eligibility (outlined in Article IV, Section 1)

An inactive member is defined as any member not fulfilling the above requirements.

Section 3 - Voting Rights

Any active member of the organization may participate in or initiate a vote during any meeting at which they are present.

Section 4 - Veto Power

Any decision or vote of the officers can be nullified by the general membership under the following conditions:

No more than two weeks have passed since the said decision or vote was made
The majority of a quorum of the active members vote against said decision or vote
If such a decision or vote is vetoed, it is as if such a decision or vote was never made and all previous decisions or votes which were superseded by the nullified one are now considered binding and in full effect

Article V - Amendments

Section 1 - Submissions

Any active member may motion to make an amendment to the constitution during an organization meeting.

Section 2 - Voting

Amendments require a two-thirds majority vote of the organization in order to be accepted.

Article VI - Adoption and Repeal

Section 1 - Adoption

This Constitution and Bylaws shall be considered adopted when two-thirds of the entire active membership of the organization vote to adopt said Constitution.

Section 2 - Repeal

Upon the adoption of this Constitution and Bylaws of the Rose-Hulman Bowling Club, all previous Constitutions and Bylaws, including any and all amendments, shall be considered repealed and no longer in effect.

Article VII - Constitutional Bylaws

Section 1 - Election Procedures

Any elections will abide by the following procedures:

Nominations will be taken near the end of the winter term.
A meeting shall be called during the second week of the spring term for the purpose of elections.
Nominees will be given a maximum of five minutes to present a speech to the general membership explaining their reasons behind running for office, qualifications, goals, and all other applicable information. When all nominees have completed their speeches, a general member may voice his or her support for a particular candidate with a maximum of two minutes to present his/her speech. After all speeches are completed and a discussion is held during which the nominees may not be present, a quorum of the active general membership (excluding nominees) will vote. The nominees will not be present when their position is being voted on.
The nominees receiving the greatest number of votes will win the office.
In the case of a tie, the quorum of the membership will vote again, taking only those candidates involved in the tie into consideration.
The elections will be held in descending order. The offices will be voted on and decided in the following order: the President, the Vice-President, and the Treasurer.

Section 2 - Meetings

A weekly meeting shall be scheduled to the best ability of the President during the months that school is in session, barring finals week and breaks. The day and time of the weekly meeting may be changed by the President to better facilitate members? schedules so that a greater attendance of the general membership may occur.

Section 3 - Special Functions

A special function is any event that does not fall into the category of the weekly meeting (outlined in Article VII, Section 2). All special events will be announced to the general membership at least one week in advance.

Section 4 - Attendance

Officers must be in attendance at every meeting unless prior notification of absence is given. Active members must attend at one meeting per quarter to maintain their status as an active member (outlined in Article IV, Section 2).

Section 5 - Voting Requirements

All votes, unless specified otherwise, shall be passed by a majority of a quorum of the active general membership.

Section 6 - Quorum

A quorum is to be defined as half (rounded up) of the general membership of the organization, including officers.

Section 7 - Rules of Conduct

Clause 1 - Institution Policies

Any policies set forth by the Institute supercede all policies set forth by this Constitution.

Clause 2 - Meeting Conduct

All meetings will follow the Robert's Rules of Order, and members will be expected to abide by such.

Clause 3 - Misconduct

Any disrespectful behavior towards any participants during an event is expressly forbidden and contrary to the purpose of the organization. Any reports of misconduct will be left to the discretion of the presiding officer. Misconduct may result in revocation of membership.

Clause 4 - Bowling Rules

The rules of the United States Bowling Congress will be the rules used during any event or meeting sponsored by the Bowling Club. A link to the United States Bowling Congress' website will be provided on the organization website for reference.

Specific league rules will be determined by the participating members prior to the start of the league.

Amendments

Amendment 1 (1/26/06) An active member shall henceforth be defined as a member meeting one of the three following requirements:

1) Participation in at least one (1) event each academic quarter for the previous three quarters.

2) Participation in at least 30% of the events/meetings in the current academic year.

3) Participation in at least 50% of the events/meetings in the previous quarter.

A member shall henceforth be eligible for office if they are an active member and have been a member for a minimum of two quarters.

Amendment 2 (1/26/06) An officer position under the title of Public Relations Chairman (PR Chair) shall henceforth be created. The PR Chair follows the Treasurer in the order of succession. The PR Chairs duties are as follows:

1) The PR Chair is responsible for all advertising such as, but not limited to, flyers and posters.

2) The PR Chair is responsible for helping the President in the creation of Mass e-mails with the intent of advertising events or the club itself.

3) The PR Chair is responsible for coordinating with the treasurer with the placement and creation of newspaper ads.

4) The PR Chair is responsible for arranging and setting up (with help from all of the other officers) club representation at activity fairs. They should also be in attendance at said event if possible.

Rose-Hulman Institute of Technology Bowling Club