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How it Works

For a variety of reasons, a student may find it necessary to withdraw from all classes during a term. Depending on when this action is taken, students may be refunded all or part of their tuition and fee charges. If the student is a financial aid recipient, the student may be required to return all or a portion of the aid disbursed.
Rose-Hulman withdrawal and tuition refund policy
RHIT has a tuition refund policy that stipulates the amount of tuition and fees that is refunded to a student who withdraws from all classes during a term. The Rose-Hulman Office of the Registrar is responsible for processing withdrawals. The Student Financial Services office determines specific refund dates each term and publishes them on the Rose-Hulman website. The chart below shows the amount of tuition and fees returned to a student depending upon when the student withdraws. Students must notify Student Affairs to start the withdraw process and follow specific withdrawal procedures as set forth by Rose-Hulman.

TIME OF WITHDRAWAL 
(Specific Dates Established Each 
Term by the Registrar's Office) 

 

PERCENTAGE OF 
CHARGES REFUNDED 

Week One 

 

100% 

Week Two 

 

90% 

Week Three 

 

80% 

Week Four 

 

70% 

Week Five 

 

60% 

Week Six 

 

50% 

Week Seven to the end of term 

 

0% 

Unofficial withdrawals
The federal government considers an unofficial withdrawal one in which a failing grade is received due to a student not attending a class for which he/she is enrolled or stops attending said class. In the case of an unofficial withdrawal, you could be required to repay aid you have received. If you have any questions about your enrollment and eligibility for financial aid, please contact the Office of Financial Aid for assistance.
Return of Title IV (federal) financial aid
The federal government mandates that students who withdraw from all classes may only keep the financial aid they have “earned” up to the time of withdrawal. Title IV funds disbursed in excess of the earned amount must be returned by Rose-Hulman and/or the student to the federal government. In this situation, a student could owe Rose-Hulman, the government, or both.
The Office of Financial Aid is notified by the Registrar when a student has officially withdrawn from Rose-Hulman. The calculation for return of Title IV funds is based upon the date on which a student initiates the withdrawal process by indicating the student's intent to withdraw by speaking to the Office of Student Affairs and completing Rose-Hulman’s withdrawal form.
If for any reason a student does not officially withdraw but ceases to attend class(es), the Office of Financial Aid will be notified of the last date of participation by the instructor(s) when grades are reported at the end of the term. This date will determine any need to reduce the financial aid initially offered, as well as complete the Return of Title IV aid calculation described below.
To determine the amount of aid the student has earned up to the time of withdrawal, we divide the number of calendar days the student has attended classes by the total number of calendar days in the term (minus any scheduled breaks of 5 days or more). The resulting percentage is then multiplied by the total federal funds that were disbursed (either to the student’s Rose account or to the student directly by check or direct deposit) for the term.
This calculation determines the amount of aid earned by the student that he or she may keep (for example, if the student attended 25 percent of the term, the student will have earned 25 percent of the aid disbursed). The unearned amount (total aid disbursed minus the earned amount) must be returned to the federal government by Rose-Hulman and/or the student.
Students whose circumstances require that they withdraw from all classes are strongly encouraged to contact our office and their academic advisor before doing so. At that time, the consequences of withdrawing from all classes can be explained and clearly illustrated. Financial aid staff can provide refund examples and further explain this policy to students and parents.

Melinda Middleton

Melinda Middleton

Melinda Middleton oversees Rose-Hulman’s Office of Financial Aid as the department’s director. She and the rest of the Financial Aid staff can help you make sense of the loans, grants and scholarships available. They take pride in helping our students find ways to make a Rose-Hulman education an affordable investment in their future.

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Contact Us

Office of Financial Aid
Hadley Hall 104
Rose-Hulman Institute of Technology
5500 Wabash Avenue
Terre Haute, Indiana 47803
Phone: 812-877-8672
Fax: 812-877-8838
finaid@rose-hulman.edu