The identification of an advisory committee chairperson, advisory committee, and the formulation of a plan of study in a timely manner is essential for a student to make satisfactory progress in his or her program of graduate studies and for consideration or continuation of financial assistance. The following guide delineates the required steps:
- A departmental academic advisor will be assigned to each student at the time he or she is admitted. The assigned academic advisor will serve until an advisory committee chairperson is selected. Both course-based and thesis-based programs require an advisory committee chairperson.
- The student should formally select an advisory committee chairperson (normally, the thesis advisor for the Thesis based programs) as early as possible but at least before the end of the ninth week of the first quarter of graduate study. With the consent of the proposed advisory committee chairperson, the student should submit a completed form entitled "Request for the Appointment of an Advisory Committee Chairperson" to the head of his or her academic department.
- In consultation with his or her advisory committee chairperson, the student should select an advisory committee (please note, an advisory committee may not be required by all course based programs) and prepare a plan of study before the end of the ninth week of the second quarter of graduate study. The advisory committee, if required, shall consist of the advisory committee chairperson and at least two additional faculty members, with a minimum of one from outside the major department. The student, in consultation with the proposed advisory committee, should develop an appropriate plan of study. Simultaneous appointment of the advisory committee and approval of the plan of study are obtained by written agreement of the advisor, the advisory committee (if required as indicated above), the head of the appropriate department, and the Associate Dean of the Faculty on the "Request for the Appointment of Advisory Committee" and "Plan of Study" forms. The plan of study may later be modified with the approval of the advisory committee chairperson, the advisory committee (if required as indicated above), the head of the appropriate department, and the Associate Dean of the Faculty. Generally, courses which are listed on the plan of study and have been completed by the student cannot be removed from the plan of study. The "Plan of Study" form is also used to record the preliminary research topic. Modification of the Plan of Study to change from thesis to non-thesis option is not permitted without approval of the Graduate Studies Committee as well as those needed for other Plan of Study changes.
Any questions concerning rules, procedures, etc., relating to graduate work should be directed to the Associate Dean of the Faculty.