Contact this office:
812-877-8403
gosnell[at]rose-hulman[dot]edu

Financial Assistance

In general, Rose-Hulman has three types of financial aid available to graduate students: Tuition Grants, Graduate or Research Assistantships, and Loans. In awarding financial aid, preferences will be given to students who do not have any outside support.

Tuition Grant for full-time, on-campus students

Tuition grants are awarded by the Associate Dean of the Faculty upon the recommendation of the Graduate Studies Committee to selected, new, full-time students employed less than 20 hours per week for a maximum of five consecutive quarters of graduate study. For students enrolling in their first term, and not on probationary status, tuition grants will initially be awarded at the highest discount level: 100% for thesis and project-based students or 40% for course-based students. As long as a student is making satisfactory progress toward his/her degree and maintains a cumulative GPA of 3.50 or above, his/her tuition grant will remain effective at the maximum level through the above-mentioned five quarters. Students whose cumulative graduate GPAs fall below 3.50 in a succeeding quarter will be notified by the Office of Graduate Studies that their tuition grants will be adjusted according to the pro-rated tuition grant policy given in Table 1.

Table 1. Tuition Grant discount rate based on GPA for all full-time on-campus graduate students

Cumulative GPA

Course-based

Thesis/Project-based

≥ 3.5

40% discount

100% discount

≥ 3.25 and < 3.5

30% discount

75% discount

≥ 3.0 and < 3.25

20% discount

50% discount

< 3.0

Probation – No Tuition Grant

Probation – No Tuition Grant

Students initially admitted on probation may apply for a tuition grant once they have completed 12 credit hours of the graduate level courses and achieved at least a 3.0 GPA in said courses. Tuition grants will be awarded based on the graduate GPA achieved according to the table above.

Students that wish to switch from a thesis/project-based program to a course-based program must do so before the start of their 4th quarter of graduate study.  Students that switch from a thesis/project-based program to a course-based program will be retro-actively billed as a course-based student for the quarters that they were a thesis-based student according to the discount rates prescribed in Table 2.  There are no financial ramifications for students transferring from course-based to thesis/project-based program, but all said policies for a thsis-based program will be applicable for the remainder of their study. All financial aid is forfeited by a student changing major and/or program. The student must notify the Graduate Studies Office and reapply for financial aid to the Graduate Studies Committee.

Students admitted to the graduate program while working simultaneously on their undergraduate coursework are not eligible to receive financial assistance from the Office of Graduate Studies. Once such students have completed their undergraduate program, they may apply for financial assistance to Graduate Studies Committee.

Any full-time on-campus student requiring a sixth quarter tuition grant must submit a request to the Associate Dean of the Faculty by the Friday of first week of the fifth quarter.

Tuition Grant for part-time and/or off-campus students in Engineering Management and Software Engineering Programs

Graduate students are considered part-time students when they are enrolled in less than 12 credit-hours per quarter (exceptions are applied to graduate students with a graduate assistantship from Student Affairs). Therefore, part-time and/or off-campus students are not eligible for the similar financial benefits of full-time, on-campus students. For students enrolling in their first term, and not on probation status, tuition grants will initially be awarded at the highest discount of 40%. As long as a student is making satisfactory progress toward his/her degree and maintains a cumulative GPA of 3.50 or above, his/her tuition grant will remain effective at the maximum level. Students whose cumulative graduate GPAs fall below 3.50 in a succeeding quarter will be notified by the Office of Graduate Studies that their tuition grants will be adjusted according to the pro-rated tuition grant policy given in Table 2.

Table 2. Tuition Grant discount rate based on GPA for all part-time and/or off-campus graduate students

GPA

Tuition Grant Amount

≥ 3.5

40% discount

≥ 3.25 and < 3.5

30% discount

≥ 3.0 and < 3.25

20% discount

< 3.0

Probation – No Tuition Grant

 

Graduate Assistantship and Research Assistantship

All students admitted to a thesis-based master of science program on a non-probationary status are automatically considered for graduate assistantships. Graduate assistantships are awarded to selected, new (incoming), eligible, full-time students for three quarters of their first academic year by the Associate Dean of the Faculty upon recommendation of the Graduate Studies Committee and are valued at $3,000 per quarter.

Students in the project-based MS in Engineering Management program will be eligible to apply for a graduate assistantship for the academic quarter in which they begin their project work (enrolled in EMGT 590) upon the recommendation by the Engineering Management department and the Graduate Studies Committee. Furthermore, these students will only be eligible for a maximum of three quarters of graduate assistant awards.

A graduate assistant is expected to perform duties as assigned by the department concerned. These typically require 12 to 15 hours of service per week. Graduate academic work, together with an assistantship, requires a full-time effort. As 12 credit hours per quarter is a full-time load for a graduate assistant, students receiving graduate assistantships should not accept additional outside employment. Exceptions must be approved by the Graduate Studies Committee in advance of the term for which financial aid is requested.

Students should not expect graduate assistantships awards beyond the fourth quarter of graduate study. Graduate assistantships are awarded for an entire quarter and no student should request an assistantship if she/he will not be available for the entire quarter.

Tuition grants are included with the graduate assistantship and are awarded as explained above and shown in Table 3. Graduate students enrolled in course-based master of engineering programs are not eligible to receive graduate assistantships.  In addition, part-time and/or off-campus graduate students in the Engineering Management and Software Engineering programs are not eligible to receive graduate assistantships.

Table 3. Graduate Assistantship eligibility based on GPA for full-time, on-campus graduate students

GPA

Course-based

Thesis/Project-based

≥   3.5

Not eligible

Eligible to receive GA

< 3.5

Not eligible

No GA

Research assistantships are awarded to full-time students by the faculty members with funded projects who will be directing the student’s research work. Students receiving a research assistantship are not to accept any additional employment. Research assistantships are renewed at the discretion of the faculty member upon satisfactory performance by students in research and in the classroom. 

Financial Aid Deadlines 

The following GA deadlines apply to all full-time, on-campus graduate students. During the student’s first academic year, the graduate assistantship will automatically renew so long as the recipient maintains a cumulative GPA of 3.50 or above in a thesis- or project-based master of science degree program. Thereafter, students must apply for graduate assistantships quarterly until completion of their degree program per following deadlines. Request forms are available online.

  • Fall quarter GA:              first Friday of first week of prior spring quarter
  • Winter quarter GA:          first Friday of first week of prior fall quarter
  • Spring quarter GA:          first Friday of first week of prior winter quarter

Loans

Student loans are available in the form of unsubsidized Stafford, Graduate PLUS, or private loans and are administered by the Office of Financial Aid. Contact them at 812-877-8672 or finaid@rose-hulman.edu for more information.

Student Employment

On-campus employment opportunities are generally reserved for undergraduate students who hold Federal Work Study and Rose-Hulman Work Opportunity awards. However, graduate students without a funding source such as a graduate assistantship, international fellowship, or research assistantship are welcome to inquire about any open positions that may be of interest to them.

Getting Paid

Graduate students who receive graduate assistantships, international fellowships, research assistantships, or any other type of student employment must complete a number of payroll forms regarding taxes, payroll, direct deposit and confidentiality. International students working in the US for the first time MUST apply for and receive a Social Security Administration card PRIOR to logging any work hours.

Student refunds and return of financial aid funds

Institutional charges Any student who voluntarily withdraws from the Institute prior to the end of the sixth week of enrollment is entitled to a pro-rata refund of charges (tuition, room, board) billed for that term. Technology fees, student activity fees, residence hall association fees, and insurance premiums are not refundable. Students withdrawing during the first week of the term will receive 100% of the refundable charges. Students withdrawing after the first week will be refunded as listed below. An administration fee of $100 for the withdrawal from the Institute and any unbilled balances associated with the laptop computer will be added to the student's account. Following the refund calculation, the student is responsible for payment of any unpaid charges to the Institute or any unearned financial aid within 30 days of their departure.

Return of Title IV Funds Rose-Hulman is required to return a pro-rata share of any unearned Federal Title IV funds to the Department of Education. Federal Title IV financial aid includes Federal Direct Stafford Loans, Federal Direct PLUS Loans, Federal Perkins Loans, Federal Supplemental Educational Opportunity Grant (SEOG) and the Federal Pell Grant. The amount returned is based on the percentage of enrollment completed and is calculated by dividing the number of calendar days completed by the total number of calendar days in the quarter. If this percentage is greater than 60 percent, no Title IV funds will be returned to the Department of Education and the student will retain 100 percent of this aid to offset expenses. If the percentage is less than 60 percent, the unearned portion (100 percent minus the calculated percentage) will be returned to the Department of Education. The amount returned will show up as a charge on the student's account. These funds will be returned in the following order as prescribed by federal regulations:

  1. Federal Direct Stafford Loans (Unsubsidized)
  2. Federal Direct Stafford Loans (Subsidized)
  3. Federal Perkins Loan
  4. Federal Direct Parent Loans for Undergraduate Students (PLUS)
  5. Federal Pell Grants
  6. Federal Supplemental Educational Opportunity Grants (SEOG)
  7. Any other Title IV funds

Return of institutional and other financial aid All other forms of financial aid will be returned in a manner consistent with Federal Title IV regulations. The amount returned will be based on the percentage of enrollment completed and will be calculated by dividing the number of calendar days completed by the number of calendar days in the quarter. If this percentage is greater than 60 percent, no financial aid will be returned and the student will retain 100 percent of this aid to offset expenses. If the percentage is less than 60 percent, the unearned portion (100 percent minus the calculated percentage) will be returned to each appropriate source of funding. The amount returned will show up as a charge on the student's account.