Each member must feel responsible for the safety of the aircraft, radio, and other equipment. No member should take unnecessary chances with equipment of Hulman Field Aviators, Inc., and no member should use up more than his or her reasonable share of flying time. Each member should behave and act as if he or she is an owner of the equipment.
In an effort to keep the above in effect and to protect the individual member, the following articles of incorporation, bylaws, and operation rules and procedures have been adopted.
ARTICLES OF INCORPORATION
ARTICLE I - NAME
SECTION I
This organization shall be known as Hulman Field Aviators, Incorporated, a non-profit corporation organized under the laws of the State of Indiana and hereafter referred to as the "HFA".
ARTICLE II - MEMBERSHIP
SECTION I
Basic membership is open to the public, but certain conditions must be met. The requirements are as follows:
In order to fly, several other conditions must be met. The requirements are as follows:
An applicant for membership shall be deemed a full member once each of the requirements in ARTICLE II, SECTION I has been met and payment of the first month's dues has been received in full.
SECTION IV
Upon receipt of the initial stock purchase and payment of initial monthly dues, HFA will issue to each member a Certificate of Membership of a form approved by the Executive Committee and the Operating Rules and Regulations.
SECTION V
A member may withdraw from the club at any time with no notification being necessary.
ARTICLE III - EXECUTIVE COMMITTEE
SECTION I
The Executive Committee of HFA shall be comprised of the President, Vice President - Maintenance Officer, Treasurer, Secretary - Scheduling Officer, Programming and Safety Officer.
SECTION II
The Executive Committee, which is composed of five (5) members, shall have the power and authority to promulgate and enforce all rules and regulations pertaining to the use and operation of club property and to do and perform or cause to be done an performed any and every act which the club may lawfully do and perform.
SECTION III
Each Executive Committee member shall be elected annually at the annual membership meeting held in January.
SECTION IV
In the case of a vacancy on the Executive Committee, the remaining Committee members shall fill such vacancy by appointment from the club membership. If three or more vacancies occur at any one time, they shall be filled by vote of the members at a meeting duly called.
SECTION V
The Executive Committee shall present during the annual membership meeting a program of the club's financial position, consisting of at least:
SECTION I
The Executive Committee of HFA shall have a President, Vice President - Maintenance Officer, Treasurer, Secretary - Scheduling Officer, and a Programming and Safety Officer.
SECTION II
The previous mentioned Committee members shall be elected by the membership at the annual meeting. The term of office shall be one (1) year, beginning immediately after the annual meeting.
PART I - PRESIDENT
1. The President shall be the chief executive officer of the club. He shall preside at all meetings of the club and the Executive Committee. He may call any special meeting of the club or the Executive Committee, and shall have, subject to the advise and control of the Committee members, general charge of the business of the club, shall execute with the Secretary, in the name of the club, all certificates of membership, contracts and instruments other than checks which have first been approved by the Executive Committee.
2. The president shall be responsible to the Executive Committee for the operation of the club. He or she shall enforce decisions regarding the suitability of all equipment and the qualifications of all members for every type of flight operation. He or she shall recommend for action to the Executive Committee all operational rules of the club and report with recommendation all violations of such rules by any club member.PART II - VICE PRESIDENT - MAINTENANCE OFFICER
1. The VPMO shall be vested with the powers and shall perform the duties of the President in case of the absence or disability of the President.
2. He or she is responsible for information concerning current status of club aircraft including airframe time, engine time, oil change time, Hobbs meter reading, 100 hour inspections, annual inspections, static checks, transponder checks, ELT battery date, AD notes, serial numbers and date of manufacture. he or she will make this information available to the Executive Committee and club members upon their request at any meeting.
3. He or she will report to the club membership the following at each regularly scheduled meeting:
4. He or she will arrange for specialized maintenance to be
performed which cannot be done at the base airport and may sign authorization
work order forms for such maintenance after consultation with the President.
5. He or she may arrange and approve maintenance flights for HFA aircraft.
6. He or she will be responsible for aircraft discrepancy report forms and will forward such to the maintenance supervisor of the base airport, or to those agencies who will be responsible for the repairs.
7. He or she will, in conjunction with the maintenance supervisor of the base airport, authorize all routine maintenance at the base airport, including all tests and inspections required by FAR. They shall ensure that all maintenance is entered in the aircraft records and that it is properly endorsed by an authorized individual or agency prior to return to service.
8. He or she shall review all aircraft maintenance bills before they are acted upon by the Treasurer.
9. He or she will survey and report immediately to the President any damage, airworthiness directive, or maintenance finding which results in the grounding of an aircraft.
10. She or she will serve as an advisor to all safety boards whenever damage to an aircraft is involved.
11. He or she will be responsible for coordinating the washing and waxing of aircraft.
12. He or she is in charge of coordinating the quarterly capital assessment which will determine the value of HFA stock.PART III - TREASURER13. The VPMO shall perform such duties connected with the operation of the club as he may undertake at the suggestion of the President.
1. The Treasurer shall execute in the name of the club all checks for the expenditures authorized by the Executive Committee. He or she shall receive and deposit al funds of the club with the bank that HFA maintains its account at. He or she shall also account for all receipts, disbursements, and balance on hand.
2. The Treasurer shall perform all duties incident to the Office of Treasurer, subject to the control of the Executive Committee.3. The Treasurer shall also perform such duties connected with the operation of the club as he or she may undertake at the suggestion of the President.
4. The Treasurer shall assist the Secretary to produce the up-to-date grounding list at every membership meeting.
5. The Treasurer will coordinate with the Vice President - Maintenance Officer to ensure that the quarterly capital assessment is done to determine the value of HFA stock.PART IV - SECRETARY - SCHEDULING OFFICER
1. The SSO shall keep the minutes of all proceedings of the members and of the Executive Committee in books provided for that purpose. He shall keep a proper membership book showing the name of each club member, the book of bylaws, the club seal, and such books and papers that the Executive COmmittee may direct. He or she shall execute, with the President, in the name of the club, all certificates of membership, contracts and instruments which have first been approved by the Executive Committee. In the absence or disability of the Treasurer, and under the direction of the President, she or she shall execute in the name of the club checks for expenditures authorized by the Executive Committee.
2. The SSO shall also perform all duties incident to the Office of Secretary, subject to the control of the Executive Committee.
3. The SSO shall keep an attendance list at every membership meeting, and up-to-date record of members with addresses, telephone numbers, and dates of biennial check rides and medical certificates.
4. The SSO, together with the Treasurer, shall produce an up-to-date list of grounded members at every meeting, and post it at the airport of operation.
5. The SSO shall also perform such duties connected with the operation of the club as he may undertake at the suggestion of the President.
6. He or she shall perform all duties related to scheduling the aircraft.PART V - PROGRAMMING AND SAFETY OFFICER
1. He or she shall perform such duties connected with the operation of the club as he may undertake at the suggestion of the President. He or she shall be responsible for scheduling programs concerning flying safety and education at membership meetings.
2. The PSO shall maintain a list of club approved CFI's and CFII's.
3. The PSO will ensure that all instructors teach in a manner that meets with the club's approval.ARTICLE V - MEETINGS
SECTION I
Regular meetings of the members shall be called by the president approximately twice a month, plus special meetings as necessary. The annual meeting of the club shall be held in January each year at such time as the Executive Committee shall determine and shall take the place of the regular meeting normally scheduled for that time.
ARTICLE VI - QUORUM
SECTION I
At any membership meeting a quorum shall consist of 1/3 of the members in good standing.
ARTICLE VII - LEGAL OBLIGATIONS
SECTION I
All Executive Committee members have full ability to sign legal documents for HFA, including checks and deposits. Each officer of HFA may enter into those contracts necessary in the performance of that officer's duties.
ARTICLE VIII - VIOLATIONS
SECTION I
Any violation of the Articles of Incorporation shall be dealt with in the same manner as violations of the Bylaws, Procedures, or Operating manual, which is outlined in the Bylaws.
ARTICLE IX - DISSOLUTION OF THE CLUB
SECTION I
Upon dissolution of HFA, the Executive Committee will liquidate the assets of HFA as soon as possible and pay all existing debts and liabilities in proportion to the final available capital including any money rightfully due to members as refunds in accordance with the Articles of Incorporation and Bylaws.
ARTICLE X - AMENDMENTS
SECTION I
Sections of these Bylaws may be repealed or amended or additional sections added in the following manner:
- A motion for the repealment, amendment or addition shall be made at any regular meeting of the club. This motion shall then be automatically tabled until the next regularly scheduled meeting of the club.
- Members shall be informed in writing of impending amendments.
- At the next regularly scheduled meeting of the club, the motion shall be presented to the membership.
- The motion may be approved by a two/thirds (2/3) vote of the membership in good standing present at a regular meeting.
BYLAWS
CONTENTS
1. NAME
2. PURPOSE
3. MEMBERSHIP
4. MEETINGS OF MEMBERS
5. OFFICERS
6. IMPEACHMENT OF OFFICERS
7. MEMBERS OF THE EXECUTIVE COMMITTEE
8. PRESIDENT
9. VICE PRESIDENT - MAINTENANCE OFFICER
10. TREASURER
11. SECRETARY - SCHEDULING OFFICER
12. PROGRAMMING AND SAFETY OFFICER
13. COMMITTEES
14. AMENDMENTS
NAME
The name of this flying club shall be Hulman Field Aviators, Incorporated (HFA).
PURPOSE
The purpose of this club shall be to promote general aviation through low cost instruction and aircraft usage for its members.
MEMBERSHIP
1. Basic membership is open to the public, but certain conditions must be met. The requirements are as follows:
4. Upon receipt of the initial stock purchase and payment of initial monthly dues, HFA will issue to each member a Certificate of Membership of a form approved by the Executive Committee and the Operating Rules and Regulations. A copy of the Bylaws of HFA will be on file at the airport of operation and will be available upon request at any meeting of HFA.
5. A member may withdraw from the club at any time with no notification being necessary.
6. Each member will be billed once a month according to the rates and schedule of the Treasurer. Flying privileges are suspended from the time the treasurer sends out a bill until the member has no outstanding balance on his or her account.
7. A member shall be expelled by a two thirds vote of the members in good standing at any regular meeting of the members of the club. Ten days notice shall be given to each member who shall have the right to be heard either in person or by a counsel at the club meeting called for this purpose. A member so expelled shall be compensated for any stock that he or she currently owns less any outstanding balance.
8. It shall be each member's responsibility to know and obey the Operating Rules and Regulations. Violations of these rules shall result in punishment as covered in the Operating Manual.
9. If a member has been inactive for three (3) months or more, he or she may reactivate his or her membership by payment of three (3) months' past dues as well as the current month's dues.
MEETINGS OF MEMBERS
1. All membership meetings, except as herein provided, shall be held at a time and place to be determined by the President.
2. Notice of all regularly scheduled meetings of the members and of the Executive Committee shall be given by written notice to each member.
3. Regular meetings of the members shall be called by the president approximately twice a month.
4. The annual meeting of the club shall be held in January each year at such time as the Executive Committee shall determine and shall take the place of the regular meeting normally scheduled for that time.
5. Special meetings of the members may be held at such time and place as the President may determine, or may be called by a majority of the Executive Committee or by written petition of at least two (2) members. Such meetings will be called within thirty (30) days after demand.
6. Attendance of each member will be expected at all meetings of the members except as herein provided.
7. A member may be excused from a meeting of the members by the Secretary, action of the Executive Committee, and/or for serious circumstances.
8. If a member misses a mandatory meeting without having been excused, he or she will be grounded until the next membership meeting that he or she attends.
9. At any membership meeting a quorum shall consist of 1/3 of the members in good standing.
10. The President, or in his or her absence (1) the Vice President, or in their absence the following members of the Executive Committee: Treasurer, Secretary, Programming and Safety Officer, shall act as the presiding officer thereof. If less than 3 members of the Executive Committee are present, the meeting of the members will be adjourned.
11. At the annual membership meeting, each member shall elect by ballot, officers as stated in the Bylaws.
12. At every membership meeting, each member in good standing shall have only one (1) vote.
13. A majority vote of the members present (more than fifty percent) is necessary for the adoption of a resolution and for the election of a member to the Executive Committee.
OFFICERS
1. The Executive Committee shall be comprised of the President, Vice President - Maintenance Officer, Treasurer, Secretary - Scheduling Officer, Programming and Safety Officer. The immediate past president may serve on the Executive Committee for one year in an advisory, non-voting capacity.
2. The Executive Committee, which is composed of five (5) members, shall have the power and authority to promulgate and enforce all rules and regulations pertaining to the use and operation of club property and to do and perform or cause to be done an performed any and every act which the club may lawfully do and perform.
3. Each Executive Committee member shall be elected annually at the annual membership meeting.
4. In the case of a vacancy on the Executive Committee, the remaining Committee members shall fill such vacancy by appointment from the club membership. If three or more vacancies occur at any one time, they shall be filled by vote of the members at a meeting duly called.
5. Immediately after each annual meeting of members, the newly elected Executive Committee shall hold a meeting for organizational purposes and transact any other business.
6. Regular meeting of the Executive Committee shall be called at a time and place to be determined by the President and shall be spaced approximately on one (1) month intervals.
7. Special meetings of the Executive Committee will be called at any time on the order of the President or on the order of two Committee members.
8. Notice of special meetings of the Executive Committee stating the time and, in general terms, the purpose shall be mailed or personally given to each Committee member not later than the day before the day appointed for the meeting. If all Committee members shall be present at any meeting, any business may be transacted without previous notice.
9. A Committee member's unexcused absence at two consecutive meetings of the Executive Committee shall be grounds for removal of that member from the Executive Committee. Ten (10) days written notice shall be given to a Committee member who is subject to removal from the Executive Committee who shall then have the right to be heard at a meeting of the Executive Committee called for consideration of removal. Removal shall result by a vote of three (3) Committee members and implementation of paragraph 4.
10. A Committee member may be excused from an Executive Committee meeting only by the President and only for serious circumstances.
11. Three (3) Committee members shall constitute a quorum of the Executive Committee at all meetings and the affirmative vote of at least three (3) Committee members shall be necessary to pass any resolution or authorize any act of the club.
12. Each member on the Executive Committee shall receive moderate compensation as proposed by the Treasurer and approved by a majority vote of the membership in good standing.
13. The Executive Committee shall keep a complete record of all of its acts and proceedings of its meetings and present a full statement (minutes) at the regular membership meetings, showing in detail the condition of the club.
14. The Executive Committee shall submit to the membership of the club for approval, at any regular or special meeting of the members all capital investments of more than $1000. A majority vote of the members in good standing present is necessary for approval.
15. The Executive Committee shall present during the annual membership meeting a program of the club's financial position, consisting of at least:
IMPEACHMENT OF OFFICERS
1. In the event of the motion for the impeachment of a Committee member for any reason, the motion shall be automatically tabled until the next scheduled meeting.
2. A majority vote of the members present at the next scheduled meeting shall be necessary to instigate impeachment proceedings.
3. A two thirds (2/3) vote by secret ballot of the members present at said meeting shall be necessary for the removal of the impeached Committee member.
4. The removed Committee member shall remain as a member in the club with the same standing that they had before they were impeached (good standing or inactive).
MEMBERS OF THE EXECUTIVE COMMITTEE
1. The Executive Committee of the club shall have a President, Vice President - Maintenance Officer, Treasurer, Secretary - Scheduling Officer, and a Programming and Safety Officer.
2. The previous mentioned Committee members shall be elected by the membership at the annual meeting. The term of office shall be one (1) year, beginning immediately after the annual meeting.
PRESIDENT
1. The President shall be the chief executive officer of the club. He shall preside at all meetings of the club and the Executive Committee. He may call any special meeting of the club or the Executive Committee, and shall have, subject to the advise and control of the Committee members, general charge of the business of the club, shall execute with the Secretary, in the name of the club, all certificates of membership, contracts and instruments other than checks which have first been approved by the Executive Committee.
2. The president shall be responsible to the Executive Committee for the operation of the club. He or she shall enforce decisions regarding the suitability of all equipment and the qualifications of all members for every type of flight operation. He or she shall recommend for action to the Executive Committee all operational rules of the club and report with recommendation all violations of such rules by any club member.
VICE PRESIDENT - MAINTENANCE OFFICER
1. The VPMO shall be vested with the powers and shall perform the duties of the President in case of the absence or disability of the President.
2. He or she is responsible for information concerning current status of club aircraft including airframe time, engine time, oil change time, Hobbs meter reading, 100 hour inspections, annual inspections, static checks, transponder checks, ELT battery date, AD notes, serial numbers and date of manufacture. he or she will make this information available to the Executive Committee and club members upon their request at any meeting.
3. He or she will report to the club membership the following at each regularly scheduled meeting:
4. He or she will arrange for specialized maintenance to be
performed which cannot be done at the base airport and may sign authorization
work order forms for such maintenance after consultation with the President.
5. He or she may arrange and approve maintenance flights for HFA aircraft.
6. He or she will be responsible for aircraft discrepancy report forms and will forward such to the maintenance supervisor of the base airport, or to those agencies who will be responsible for the repairs.
7. He or she will, in conjunction with the maintenance supervisor of the base airport, authorize all routine maintenance at the base airport, including all tests and inspections required by FAR. They shall ensure that all maintenance is entered in the aircraft records and that it is properly endorsed by an authorized individual or agency prior to return to service.
8. He or she shall review all aircraft maintenance bills before they are acted upon by the Treasurer.
9. He or she will survey and report immediately to the President any damage, airworthiness directive, or maintenance finding which results in the grounding of an aircraft.
10. She or she will serve as an advisor to all safety boards whenever damage to an aircraft is involved.
11. He or she will be responsible for coordinating the washing and waxing of aircraft.
12. He or she is in charge of coordinating the quarterly capital assessment which will determine the value of HFA stock.13. The VPMO shall perform such duties connected with the operation of the club as he may undertake at the suggestion of the President.
TREASURER
1. The Treasurer shall execute in the name of the club all checks for the expenditures authorized by the Executive Committee. He or she shall receive and deposit al funds of the club with the bank that HFA maintains its account at. He or she shall also account for all receipts, disbursements, and balance on hand.
2. The Treasurer shall perform all duties incident to the Office of Treasurer, subject to the control of the Executive Committee.3. The Treasurer shall also perform such duties connected with the operation of the club as he or she may undertake at the suggestion of the President.
4. The Treasurer shall assist the Secretary to produce the up-to-date grounding list at every membership meeting.
5. The Treasurer will coordinate with the Vice President - Maintenance Officer to ensure that the quarterly capital assessment is done to determine the value of HFA stock.
SECRETARY - SCHEDULING OFFICER
1. The SSO shall keep the minutes of all proceedings of the members and of the Executive Committee in books provided for that purpose. He shall keep a proper membership book showing the name of each club member, the book of bylaws, the club seal, and such books and papers that the Executive COmmittee may direct. He or she shall execute, with the President, in the name of the club, all certificates of membership, contracts and instruments which have first been approved by the Executive Committee. In the absence or disability of the Treasurer, and under the direction of the President, she or she shall execute in the name of the club checks for expenditures authorized by the Executive Committee.
2. The SSO shall also perform all duties incident to the Office of Secretary, subject to the control of the Executive Committee.
3. The SSO shall keep an attendance list at every membership meeting, and up-to-date record of members with addresses, telephone numbers, and dates of biennial check rides and medical certificates.
4. The SSO, together with the Treasurer, shall produce an up-to-date list of grounded members at every meeting, and post it at the airport of operation.
5. The SSO shall also perform such duties connected with the operation of the club as he may undertake at the suggestion of the President.
6. He or she shall perform all duties related to scheduling the aircraft.PROGRAMMING AND SAFETY OFFICER
1. He or she shall perform such duties connected with the operation of the club as he may undertake at the suggestion of the President. He or she shall be responsible for scheduling programs concerning flying safety and education at membership meetings.
2. The PSO shall maintain a list of club approved CFI's and CFII's.
3. The PSO will ensure that all instructors teach in a manner that meets with the club's approval.
COMMITTEES
The president or a majority of the Executive Committee members (3 of 5) may elect to and may form committees for the purpose of furthering the operations of the club. These committees shall make recommendations to the Executive Committee and shall have no governing power.
AMENDMENTS
Sections of these Bylaws may be repealed or amended or additional sections added in the following manner:
1. A motion for the repealment, amendment or addition shall be made at any regular meeting of the club. This motion shall then be automatically tabled until the next regularly scheduled meeting of the club.
2. Members shall be informed in writing of impending amendments.
3. At the next regularly scheduled meeting of the club, the motion shall be presented to the membership.
4. The motion may be approved by a two/thirds (2/3) vote of the membership in good standing present at a regular meeting.
CLUB PROCEDURES
CONTENTS
1. ORDER OF MEETING
2. AUTHORITY FOR SETTLING A DISPUTED POINT
3. OPERATION RULES
4. SAFTEY REVIEW
5. SURPLUS
6. AMENDMENTS
ORDER OF MEETING
The Order of Business at all meetings of the club shall conform to the standard procedure as given by Roberts Rules of Order. The President shall be a voting member of the Executive Committee.
AUTHORITY FOR SETTLING A DISPUTED POINT
In a case where a disputed point cannot be settled by the club at two consecutive meetings, it shall be taken to the Executive Committee.
OPERATION RULES
1. The club shall have a set of general operation rules covering all aircraft.
2. The club shall have a set of specific operation rules for each aircraft.
3. A copy of these rules shall be maintained at the airport.
4. These rules shall be promulgated by the Executive Committee of the club.
SAFETY REVIEW
1. A Safety Committee shall be designated by the President on report of any unsafe act involving equipment belonging to the club.
2. The Safety Committee shall consist of five (5) members who were not involved in the act. The President and Programming & Safety Officer, and two club members who are not Executive Committee members shall serve on the Safety Committee. If either the President or the PSO is unavailable or ineligible, he or she shall be replaced by a member of the Executive Committee.
3. The Safety Committee shall take all steps necessary to ascertain the facts, conditions and circumstances of the incident; shall arrive at conclusions regarding the probable cause; and shall make known to the Executive Committee and to all parties involved, its findings in the form of a written report. The person responsible for the act may bring counsel and witnesses to support his or her case.
4. The Executive Committee, upon receipt of the findings of the Safety Committee, shall offer to all parties involved the opportunity if a hearing. After the hearing, or if such hearing is waived by all parties, the Executive Committee shall decide the financial responsibility.
5. The findings of the Safety Committee and the decision of the Executive Committee shall be reported to the membership at a regular club meeting for their information and comments.
6. The Executive Committee shall then review, and may amend its decision on financial responsibility. This decision shall then be delivered in writing to all parties involved.
7. All financial obligations imposed on a member as a result of the decisions of the Executive Committee shall be satisfied within thirty (30) days of written notice.
8. The Executive Committee shall not impose financial repsonsibility on any member in excess of the portion not covered by insurance.
SURPLUS
The net savings or surplus of the club remaining after all operation costs and other expenses have been paid shall be distributed by such means as specified by the Treasurer and approved by a majority of the members in good standing.
AMENDMENTS
Sections of these Club Procedures may be repealed or amended or additional sections added in the following manner:
1. A motion for the repealment, amendment or addition shall be made at any regular meeting of the club. This motion shall then be automatically tabled until the next regularly scheduled meeting of the club.
2. Members shall be informed in writing of impending amendments.
3. At the next regularly scheduled meeting of the club, the motion shall be presented to the membership.
4. The motion may be approved by a two/thirds (2/3) vote of the
membership in good standing present at a regular meeting.